Administration Assistant

United Nations Office for Project Services

Nairobi, Kenya

Experience: 3 to 5 Years

Skill Required: HR and Admin

 UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Responsibilities:

  • Plan, coordinate and provide a full range of site maintenance and installation works, to ensure preventive maintenance for generators, water heaters, water pumps, etc.is carried out regularly ensuring well-functioning equipment.
  • Independent judgment in scheduling, prioritizing urgent tasks, and handling vendor logistics.
  • Oversee general landscaping, including mowing,  tree care - trimming trees, and planting flowers, Irrigation and digging ditches and drainage.
  • Coordinate pottering and cleaning services, to ensure an organized, safe and clean work environment.
  • Support deployment of and provide technical supervision to external contractors to facilitate efficient and cost-effective servicing or intervention for any major electrical installations, maintenance or repairs.
  • Install, maintain and repair all kinds of electrical equipment and appliances including wiring and distribution systems, to ensure a safe and reliable working environment in compliance with electrical standards.
  • Inspecting buildings to confirm safety standards, and identifying, planning, and scheduling major repairs.
  • Perform regular and ad hoc  preventative maintenance tasks  on installations, repairs and maintenance of plumbing systems and components as per the established safety standards.
  • Compile and provide accurate reports on works undertaken, services provided, materials.
  • Creating and maintaining digital records to enable efficient planning for future works/services.
  • Contribute to evaluation of required installation/repair works, compare prices of materials and contribute to planning of future preventive maintenance works, to support efficient and cost-effective site maintenance services.
  • Requirement to improve efficiency in maintenance operations.

Education:

  • Completion of secondary school is required.
  • First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required. Bachelor degree may substitute required years of work experience.
  • In the absence of a degree, administrative certification is an asset.

Work Experience:

  • Four years of progressively responsible and  proven effective experience in planning and executing specialized electrical installations, maintenance and repair work is required.
  • Experience with UN systems and procedures is an advantage.
  • Two (2) years experience in the use of computers and office software packages, preferably Google Workspace, is required.
  • Experience in working with web-based management systems will be an added advantage

Languages:

  • Full working knowledge of English is required.
  • Knowledge of a second UN or regional working language is an asset.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=30384#1