Administrative Officer

United Nations Environment Programme (UNEP), Manama, Bahrain

Skill Required: Finance and AccountsHR and Admin
Preferred Experience: 
3 to 10 Years
Apply By: 
12th September, 2016


Job Description

Responsibilities
 
Budget and Finance: 
  • Advise and support the Director in the management of resources by: 
  • Forecast the consolidated financial requirements of ROWA; 
  • Monitor consolidated budget implementation; 
  • Assist the Regional Director with fundraising and co-financing to assist ROWA in seeking support from various sources; 
  • Provide the required financial management information packages; 
  • Advise the Regional Director on matters relating to the ROWA budget including counterpart contributions.
  • Advise the Regional Director on the application of relevant UN Financial Rules and Regulations, procedures and guidelines. 
Programme Management: 
  • Support and facilitate programme management by; 
  • Lead, oversee and coordinate financial and human resources aspects in the preparation and implementation of the ROWA programme of work and budget; 
  • Oversee the preparation and revision of ROWA projects, following-up and monitor financial
  • reporting of implementing partners; 
  • Coordinating monthly reports/billing to clients, payments to suppliers and quarterly reporting.
  • Provide expert advice on correct procedures, interpretation of Financial Rules and Regulations. 
  • Assist and advise ROWA staff in the preparation of memoranda of understanding, letters of agreement, project co-operation agreements and similar documents determining relationships and joint activities between ROWA and partner bodies. 
  • Support the ROWA staff on audit recommendations and taking corrective action on audit findings. 
  • Coordinate financial reporting of ROWA to UNEP, donors and contributing partners.
Human resources: 
  • Participate in the management of human resources by; 
  • Supporting action covering the entire span of human resources activities, e.g. recruitment, 
  • placement, performance appraisal, vacancies, job classification reviews, training; 
  • Provide expert advice with respect to conditions of service, duties and responsibilities and privileges and entitlements under the Staff Rules and Regulations; 
  • Review post incumbency reports for purposes of vacancy management and staffing table control. 
General Administration: 
  • Provides general administrative services by; 
  • Act as bank signatory for ROWA; 
  • Develop and implement procedures to ensure that accounting and financial management controls are consistent with UN policies and practice; 
  • Implement and monitor support services, including procurement of supplies and services and acting as ex officio in the local committee on contracts; 
  • Assist in the preparatory arrangements for meetings organized by ROWA, supervising the preparation of official travel arrangements for financed participants and certifying in accordance with UN rules; 
  • Supervise administrative support staff and provide advice as necessary on issues related to financial administration, human resources administration, and management information issues and practices to colleagues; 
  • Perform other related duties as required.
Education
  • Advanced university degree (Master’s degree or equivalent) in accounting, finance, business or public administration or related field. 
  • A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
  • A minimum of five years of progressively responsible experience in finance, accounting, administration or related field.
Languages
  • English and French are the working languages of the United Nations Secretariat. 
  • For the post advertised, fluency in oral and written English is required. 
  • Knowledge of another UN official language is an advantage.
Assessment
  • Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
How To Apply:

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