What to do if you missed a phone call from your prospective employer?
- BY Amber Wilson
Cesvi’s activity in South Africa is divided into two sectors: the first concerns the support of the most vulnerable social classes of the population in the township of Philippi, Cape Town, and the second deals with environmental protection in the northern part of the country, in Great Limpopo Park.
In particular, Cesvi works in South Africa to support women and children who are victims of domestic violence. The core of its work takes place in the House of Smiles in Philippi, in coordination with many local partners.
Regarding the area of Great Limpopo, Cesvi is involved in an eco-tourism project for the development of the “African Ivory Route”.
The collaboration will start in February 2017.
Duty station: main office in Cape Town, South Africa with travels to northern South Africa and to Philippi, where Cesvi House of Smile is .
The Administrator will respond to the Head of Mission ( HoM), based in Cape Town, and to to HQ Desk officer.
He/she will work in close collaboration with the Project Accountant ( PA)and all the PMs (both local and international).
The Administrator will work under the supervision of the PA based in HQ, and under the responsibility of the HoM, will be in charge of the administrative and financial issues.
He/she will be supporting the project staff in purchase and procedures aspects
• Accountancy of projects and preparation of all donor financial reports;
• Ensure adequate controls over cash & bank management;
• Undertake regular field visits in order to assess the accountancy systems in place;
• Manage the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by Cesvi HQs and donors;
• Closely monitor all financial activities, and inform the staff concerned;
• Support the preparation of financial plans, forecasts, budget analysis in close collaboration with the PMs;
• Support and supervise the projects staff in procurements and purchase procedures;
• Participation in the review, monitoring and capacity building of the administrative local staff;
• Be responsible for the management of the national staff of the admin department;
• Assist PMs with preparation of donor budgets, to ensure compliance with donor regulations and to ensure their incorporation into the country annual operating budget & revisions;
• Be responsible of the correct store of documents and project's goods.
-Degree in Economics or at least 3 years post qualification experience in a finance/accounting role overseas in the NGO sector.
-Strong budgeting and financial management skills.
-Accountancy skills and ability to prepare financial reports.
-Good knowledge of main donors' administrative rules and procurement procedures.
-Knowledge and experience in purchases and procurement procedures.
-Willing to travel in the projects area.
-Ability to support, manage and develop national staff.
-Cross cultural awareness, sensitivity, and patience.
-Very flexible and with a positive attitude.
-Good team player and proactive attitude in problem solving.
-Computer literacy, particularly in Microsoft Office Programmes such as Word and Excel as well accounting packages & other database competencies.
-Excellent knowledge of English written and spoken.
-Skills in developing, delivering and evaluating training for staff members.
-Good organisational and time management skills.
-Effective team member.
-Understanding of development issues and the organisational goals.