Deputy Logistics Manager

Medair, Juba, South Sudan

Skill Required: HR and AdminProject/ Programme Management
Preferred Experience: 
1 to 3 Years
Apply By: 
Sunday, February 19, 2017 - 23:45


Add to Calendar Deputy Logistics Manager 2017-02-20 04:45:00

Job Description

Role & Responsibilities

Is responsible for supporting an effective supply chain, oversees transport and fleet management and ensures that standard logistics and related administrative systems are established and implemented within Medair country programmes. The Deputy Logistics Manager also plays an important role in team leadership and capacity building of logistics staff.

Project Overview

Medair South Sudan is a multi-sector relief programme including: provision of Primary Health Care, Nutrition, Health and Hygiene Promotion, Water and Sanitation and NFI & Emergency Shelter distributions across fixed and emergency response locations throughout South Sudan. The goal is to assist in reducing morbidity and mortality in vulnerable communities in South Sudan.

Medair

Medair is a humanitarian organisation inspired and motivated by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure. Internationally recruited field and headquarters staff lead the organisation, supported by nationally recruited staff to implement programmes locally.

Workplace

Field based position in Juba, South Sudan. Take a look at Medair’s work in South Sudan.

Starting Date

As soon as possible

Initial Contract Details

Full time, 24 months

Key Activity Areas

Logistics Management General

  • Ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards. May include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet and equipment. Provide logistical support to all field bases by regular communication.

  • Support the Country Logistics Manager on the appropriate management of existing field bases, establishment of new ones and closing of existing ones if required. Liaise as necessary with the landlords to ensure proper maintenance and optimum availability of facilities and utilities (e.g. electricity, water, phone-lines, physical security and building repairs).

  • Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes. Provide information and support, as required, with any audits carried out in-country and at HQ.

Fleet Management

  • Ensure the management of vehicle fleet assets in all sites in South Sudan are in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded.

  • Support the fleet assistant with the arranging of a fleet service schedule for each asset.

  • Identify and assess local shops where repairs can be carried out and spare parts can be purchased.

  • Advise and oversee the fleet equipment budget through all the programmes.

  • Oversee fleet registration, insurance and renewal.

    Transport Management

  • Oversee the booking of charter flights, flights clearance requests, security clearances and relations with flight companies & NGOs.

  • Coordinate with the Transport Officer for incoming cargo and new local purchases.

  • Ensure supply chain documents produced in logistics are as useful and detailed as possible.

    Driver Scheduling

  • Oversee driver scheduling to ensure sufficient drivers are available for day to day tasks / meetings.

  • Ensure driver training and standards are maintained.

  • Driver daily / weekly hours are monitored & recorded.

  • Over view of vehicle maintenance / cleanliness.

    Representation

  • Represent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility, through the application of Medair’s mandate, ethics and values.

  • Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule distribution of goods and material.

    Staff Management

  • Manage fleet staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.

  • Ensure that all fleet logistics and relevant programme staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching.

    Quality Management

  • Promote and use the Medair intranet and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.

  • In conjunction with relevant managers review, develop and implement systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud.

  • Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc. Follow the direction of HQ regarding quality, strategy and technical guidelines.

    Field - Team Spiritual Life

  • Reflect the vision and values of Medair with team members, local staff, beneficiaries, and external contacts.

  • Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.

  • Live, work and pray together in our Christian faith-based team settings.

  • Instigate and contribute to prayer times within internationally recruited staff and HQ teams.

  • Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.

    This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.

    Qualifications

  • Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field.

    Languages

  • Strong working knowledge of English (spoken and written).

Experience / Competencies

  • Minimum one year logistics and management experience in emergency or development context.

  • Experience working in a cross-cultural setting, preferably in the logistics sector.

  • Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols.

  • Advanced planning, coordination, assessment, analytical and problem solving skills.

  • Technical understanding of mechanical and communication equipment.

  • Able to oversee multiple tasks, prioritising and delegating as required.

  • Able to develop and maintain effective relationships with internal and external stakeholders.

  • Excellent interpersonal skills, ability to work both independently and as a member of a team.

  • Capacity to work under pressure and to tight deadlines.

  • Creative, open-minded, flexible, self-learner.

Profiles sought for Internationally Recruited Staff (IRS) roles in the field

Relief experience

  • Professionals with 12 months or more relevant relief or development experience (Experienced Relief Workers).

  • Professionals with less than 12 months relevant relief or development experience (New Relief Workers).

    Professional

  • Experienced professionals in a relevant Medair sector of expertise.

  • Overseas intercultural experience.

Values

  • Fully committed to the Medair values; to reflect the vision and values of Medair with team members, local staff, and external contacts.

    Personal qualities

  • Able to live and work in a multicultural team under difficult conditions.

  • Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit.

    Availability

  • Single or married (with no children under 18). If married, your spouse must also apply.

    Final selection.

  • All potential candidates for field positions must successfully complete the Medair Relief & Recovery Orientation Course (ROC). Information, dates and related costs can be found via this link.

    Benefits Package provided to all Internationally Recruited Staff (IRS)

  • Comprehensive briefing at our Swiss Headquarters, as well as an in-country briefing.

  • Security training for those going to insecure environments.

  • Accommodation, food, and transportation in-country.

  • Return flights to and from the country programme (one return flight for every year of service).

  • Rest and recuperation (R&R) leave (including travel, accommodation, and food).

  • Annual leave.

  • Comprehensive medical and emergency rescue insurance, with up to 60 days post-assignment coverage, including debriefing.

  • Disability insurance.

Specific benefits for Experienced Relief Workers (IRS)

(Applicants with 12 months or more relevant relief or development experience)

  • A salary based upon the grade of the position and experience of the position-holder, starting from USD 1,700 per month.

  • Contribution matching programme for retirement savings.

  • Additional contract benefit allowance for those who commit to longer contracts.

  • Highly subsidised contribution to Medair ROC travel and accommodation costs.

    Specific benefits for New Relief Workers (IRS)

    (Applicants with less than 12 months relevant relief or development experience)

  • USD 300 per month.

  • As soon as 12 months relief work or its equivalent has been completed, a salary based upon the grade of the position, starting from USD 1,700 per month, and other experienced relief worker benefits.

    Working Conditions

  • This is a field-based position and working and living conditions may be very different to that previously experienced.

HOW TO APPLY:

Application Process

Before you apply, please ensure you are fully aware of the:

  1. Medair organisational values.

  2. Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Then to apply, go to the "Current Vacancies"; page then:

  1. apply for this vacancy (or another position that matches your profile), or

  2. apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.

Follow us

You can follow us on Facebook , Twitter , or LinkedIn .

Recommend to a friend
Your email


Your Friends email

Similar Jobs