International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility for rapid response to emergencies. International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
International Medical Corps is a ‘first-responder’ both to natural and man-made disasters and has a mandate of working in remote locations. The organization has a comprehensive security management policy and plan in place and committed to do everything possible within its remit to ensure safety and security. Notwithstanding, the mandate and programming choices of International Medical Corps require staff with a high degree of resilience, sound judgement, the ability to move fast, and the willingness to travel and work in unstable situations and harsh conditions.
The Finance Manager oversees the day-to-day financial and administrative activities of one program or program site including human resources administration, finance administrative activities and reporting.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation
Accounting and Finance Management
- Assist the Finance Administrative Director with day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures.
- Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
- Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes.
- Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities.
- Assists with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports.
- Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements.
- Maintains the system of accounts ensuring all accounting data are updated, reconciled and fully supported.
- Oversee training of finance staff and provide technical support to country program and logistics.
- Assist and or prepare budgets.
- Present & facilitate review of actual to budget expenditures with Country Director and program managers.
- Provide recommendations for budget realignments as required.
- Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
- Human Resources Management
- Ensure compliance to local labor laws.
- Assist with the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors.
- Maintain open lines of communications with all field staff
Training/ Capacity Building
- Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs.
- Advocate and plan for professional development for national staff
- Working Relationships
- Maintain frequent communication with Finance Administrative Director to ensure finance activities and objectives are communicated.
- Work with program and logistics staff to ensure the coordination of programs are within budgeted targets.
- Attend coordination meetings which are relevant to country activities.
- Interface with national government and relevant agencies to ensure compliance with varying government regulations when necessary.
- Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors.
- Participate in donor meetings and communicate relevant information to Finance Administrative Director and Country Director.
- Assist in activities to ensure maximum visibility of the agency amongst the NGO community.
- Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
- Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
- Ensures application and compliance of security protocols and policies.
- Facilitates emergency and non-emergency security expenditures 7. Prevention of Sexual Exploitation and Abuse.
- Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
- Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.
- A university degree in Accounting or Business Administration.
- Minimum 3 years’ experience in a non-profit organization, including an extensive experience in the administrative and financial management of overseas programs or equivalent combination of education and experience.
- Extensive experience in working with computerized accounting systems, preferably Deltek CostPoint.
- Experience in working with a large national staff team.
- Must be able to carry out responsibilities independently with minimal technical support from within the organization
- Knowledge of varied donor financial regulations.
- Experience in managing procurement and logistical procedures and policies.
- Proven leadership qualities required.
- Strong negotiation, interpersonal and organization skills.
- Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.