Finance Assistant

UNOPS, Bangkok, Thailand

Skill Required: Finance and Accounts
Preferred Experience: 
3 to 10 Years
Apply By: 
17th November, 2017


Job Description

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - GSSC

The UNOPS Global Shared Service Centre (GSSC) is a Corporate Support Group (CSG) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The GSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

Background Information - Job-specific

Under the guidance of the Transactional Functions Team Lead and with direct reference to UNOPS Finance Group, the finance assistant supports the provision of financial services in CSG, Global Shared Service Centre (GSSC) by reviewing/verifying request for payments, review and issuing invoices to UNOPS procurement clients, providing knowledge sharing/support as well as provides additional transactional support to Finance Group as requested by the team lead.

Functional Responsibilities

Accounting Support

  • Reviews and verify supporting documentation for accuracy and correctness of account code charges and input transactions in UNOPS ERP system.
  • Inputs transactions and financial data in UNOPS ERP system.
  • Processes and re-calculates payments consisting of:
  • Headquarter non-payroll/administrative payments,
  • travel expense claim forms (purchases, travel-related claims) and
  • all HQ Travel Authorization. Also ensures that payments are in line with Official Duty Travel instructions.
  • Assist in analyzing reports and prepares adjustments as required.
  • Prepares recurring, ad-hoc or special financial reports as required.
  • Prepare and submit VAT reimbursement request on a quarterly bases to Danish MOFA.
  • Assists in accounts review and reconciliation processes including the reconciliation of corporate Mastercards.

Billing/invoicing support to UN Web Buy

  • Support to ensure that all appropriate billing actions are taken expeditiously, within appropriate procedures, and with close coordination with field-based projects, especially with regard to tracking unapplied income.
  • Follow up on issued invoices due for collection.
  • Processes other project refund requests prepared by Financial Reporting Team.

Monitoring and Progress Control Support

  • Able to provide accurate invoices to clients in a timely manner
  • Able to verify/process request for payment accurately
  • Attend regular weekly/monthly meetings of the unit
  • Complete all regular required training

Knowledge Support: Communicate with colleagues and partners on areas requiring verification, corrections, additional information, etc., to improve quality of output and/or account submission and increase knowledge base in the process.

Competencies

  • Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
  • Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
  • Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
  • Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
  • Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
  • Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
  • Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
  • Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

  • Proven conceptual, analytical, and evaluative skills and ability to conduct independent research and analysis, identify issues, formulate options, draw conclusions, and make recommendations. An in-depth understanding of financial principles and practices.
  • Ability to establish priorities and to design, coordinate and monitor work plans (including the plans of those under his/her supervision).
  • Ability to write and speak effectively, in a clear concise manner, including the ability to communicate technical financial matters in a simple and clear manner to individuals not well-versed in the intricacies of financial management.
  • Ability to develop and maintain effective work relationships with financial counterparts and substantive offices.
  • An energetic, positive and constructive approach to work, with an ability to remain calm and controlled even when working under pressure.
  • Ability to respond positively to critical feedback and different points of view.
  • Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Education/Experience/Language requirements

Education: Secondary school diploma or equivalent is required. Bachelor’s degree in Finance, Administration or Economics an asset.

Experience:

  • At least 3 years of progressively responsible finance experience at the national or international level.
  • Solid computer skills including proficiency in Excel. Knowledge of other software applications (such as databases) and Agresso desirable,
  • Sound knowledge of UN/UNOPS Financial Rules and Regulations highly desirable.

Language Requirements: Fluency in written and oral English required. Knowledge of second UN working language desirable.

Source:https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=13296#7


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