Founded in 1933, the IRC is a leading nonsectarian, voluntary organization providing relief, protection and resettlement services for refugees and victims of oppression or violent conflict. The IRC in Denver opened in 2016 to provide reception and placement services to newly arrived refugees. The office is slated to resettle approximately 200-250 refugees per year and is expanding to provide numerous additional program services that will assist refugees with resettlement and integration, from arrival through citizenship.
SCOPE OF WORK:
The Finance Manager will implement, control and manage the Denver field office’s accounting systems. This includes collecting and processing IRC’s financial data in order to provide budget holders, management, donors, grantors, creditors and other stakeholders with timely, accurate and understandable information. The IRC in Denver’s budget of approximately $1.5 million is expected to grow in size and complexity as new programs are developed. The Finance Manager reports to the Executive Director.
Responsibilities include, but are not limited to:
- Ensures office compliance with IRC’s accounting policies vis-à-vis fund accounting, in accordance with IRC’s finance manual and generally accepted accounting principles.
- Reviews all accounting transactions to verify proper coding and ensures timely and accurate entry into IRC’s accounting software.
- Prepares monthly financial reports and submits to IRC HQ as per scheduled due dates.
- Reconciles field office’s database against HQ’s database on a monthly basis. Investigates and fully resolves discrepancies in coordination with the Domestic Finance Officer or Regional Controller.
- Facilitates external and/or internal audits.
- Prepares financial reports to donors as per contractual obligations. Submits reports to donors after obtaining sign off from the Executive Director and/or relevant Program Manager(s).
- Supervises the field office’s banking arrangements. Reconciles bank account balances monthly.
- Issues checks on an ongoing basis for direct assistance to clients, operating expenses and other items as needed.
- Prepares annual and quarterly cash budgets and assists the Executive Director in monitoring cash flow. Submits monthly cash transfer requests to HQ.
- In coordination with the Executive Director and the US Programs Budget Officer, prepares the field office’s annual operating budget as per the guidelines from US Programs Headquarters.
- Prepares “grant-specific” monthly budget versus actual reports and disseminates to appropriate colleagues for review and approval by signature. Submits approved reports to the Executive Director.
- Manages time and effort reporting and online timesheets, ensuring timely submission for reporting and payroll.
Administration & Internal Controls
- Protects assets by coordinating and implementing IRC’s Internal Control procedures.
- Reviews current service agreements for cost effectiveness and recommends changes as appropriate.
- Maintain grant and contract files for all programs.
- Develop and/or update office procedures to increase efficiency and effectiveness.
- Assist the Executive Director in other areas as required.
- Participates as a member of IRC in Denver’s senior management team, and as such contributes his/her area of expertise to larger office-wide issues and solutions.
- Provides guidance, training, oversight and supervision to current and future finance staff, interns and volunteers in accordance with IRC’s HR policies and procedures.
- Participates in all program meetings and staff development activities, and fully engages as a member of the team.
- Works collaboratively with colleagues to obtain data needed for reporting and other purposes.
- Delivers training and technical assistance to IRC in Denver team members on matters related to budgeting and finance.
- Proactively addresses identified challenges and problems, in consultation with Executive Director and colleagues.
- Stays abreast of changes in IRC’s finance policies and systems, and works with team members to adjust field office practices as needed.
- Models and complies with all IRC policies, procedures and protocols.
- As requested, represents the IRC in Denver at meetings with the Colorado Refugee Services Program and other stakeholders.
KEY WORKING RELATIONSHIPS:
Position Reports to: IRC in Denver Executive Director
Position directly supervises: N/A (but may have supervisory responsibilities as the office grows)
Indirect Reporting: USP HQ Finance
Other Internal and/or external contacts:
- Internal: IRC in Denver clients, staff, interns and volunteers
- External: Donors including the Colorado Refugee Services Program, as well as colleague organizations within the Colorado Alliance for Refugee Empowerment and Success, other refugee service providers and the broader community
- Bachelor’s Degree in a related field such as accounting, business administration, non-profit management, etc.
- 5+ years of directly related professional accounting experience ideal, preferably in a non-profit or social services grant-driven environment
- Previous experience working with federal grants preferred;
- Demonstrable solid computer-based accounting skills required, including Sun Systems, spreadsheets and various other financial software programs preferred;
- Proficient in internet applications and general office software programs like MS Word, Excel and Outlook;
- Proven ability to work as a team member in a cross-cultural environment;
- Excellent verbal and written communication skills;
- Superb organization and attention to detail;
- Strong customer service orientation;
- Highly flexible, with demonstrated ability to prioritize and manage time effectively; and
- Ability to effectively work with HQ and other stakeholders through telephone, email and other correspondence.