Finance&Admin Assistant

Search for Common Ground, Nepal

Skill Required: Finance and Accounts
Preferred Experience: 
1 to 3 Years
Apply By: 
15th November, 2017


Job Description

We are Searchers. We are over 600 strong worldwide. We believe in our mission to end violent conflict. It’s our purpose- our call to action.

A Searcher understands our vision of a world where: Differences stimulate social progress, rather than precipitate violence Respect for and cooperation with those we disagree with is considered the norm

A Searcher is a dedicated, enthusiastic and passionate individual, committed to our values. Shared Humanity. Empathy. Impartiality. Inclusivity. Courage. Hope. Humility. Audacity. With headquarters in Washington, DC and Brussels, Belgium, we implement projects from 55 offices in 34 countries, including in Africa, Asia, Europe, the Middle East, and the United States. You will be joining other highly motivated Searchers with a good team spirit and through commitment and dedication, have opportunities to grow.

We are searching for

The purpose of the Finance and Administration Assistant will be to support the Finance and Grants department in ensuring proper compliance of all financial and administrative policies and procedures.

Your contribution

The roles and responsibilities include:

Finance

  • Process advance requests at regional office and submit it to central office on timely basis;
  • Manage advance provided for the regional office and prepare reports of cash expenditures to be submitted to central office on a monthly basis;
  • Ensure that all supporting documents, vouchers and bills are properly filed and maintained at regional office and submitted to central office on a periodic basis;
  • Inform central office for any cash deficit and reimbursement of petty cash at regional office;
  • Maintain and update regular cash register and monthly account of regional office;
  • Ensure proper compliance of all requirements for all settlements submitted to Finance
  • Ensure proper compliance of all required documents and process for all settlements of regional staff before submission to Finance department
  • File and document all financial documents
  • Be responsible for opening bank accounts for new staff, and coordinate with related Banks for the same
  • Update about the vendor payment status to the concerned staff
  • Follow up with staff for timely settlement of bills and submission of complete documents
  • Provide necessary support to the department during audits

Administration

  • Organise and ensure smooth logistics for regional level meetings, workshops and field visit of SFCG staff
  • Provide necessary admin and logistics support to the program team;
  • Manage the smooth running of the office, in terms of office supplies, office equipment, maintenance, safety and security;
  • Responsible for taking advance to pay for utility bills
  • Administer petty cash and reconcile invoices for submission to the Finance department
  • Follow standard operating procedures and timelines for petty cash management
  • Perform tasks to settle invoices for petty cash, utilities, and any other settlements required
  • Take necessary actions to ensure that all regional office equipments and assets are included in the inventory list and marked accordingly
  • Explore vendors for accommodation, workshops, printing, stationary items and other related supplies in coordination with the Senior Officer- Finance and Admin
  • Be the focal person for all vendor communications
  • Handle all incoming calls in the office and noting of messages in case staff is not available
  • Record of incoming and outgoing mails
  • Maintain stationery log book
  • Visitor management

Time-sheet and Leave Record

  • Maintain proper record of all staff leave and send updated leave balance to FAO, Kathmandu
  • Ensure all leave forms are properly filed

Priorities

  • Process advance requests at regional office and submit it to central office on timely basis and manage advance provided for the regional office and prepare reports of cash expenditures to be submitted to central office on a monthly basis;
  • Organize and ensure smooth logistics for regional level meetings, workshops and field visit of SFCG staff;
  • Ensure proper compliance of all requirements for all settlements submitted to Finance and process for all settlements of regional staff before submission to Finance department File and document all financial documents

You are You meet the following qualifications: Bachelor’s degree with specialization in Accounting and Finance or MBA/MBS with accounting, finance, auditing

Experience

  • At least one year of relevant experience in I/NGO sector and having experience in finance and administration
  • Familiar with window packages and recent accounting software including excellent working knowledge of excel

Source:https://sfcg.bamboohr.com/jobs/view.php?id=955


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