Essential Job Duties/Scope of Work:
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
ESSENTIAL TASKS AND EXPECTED RESULTS:Development of projects proposals
- Support opportunity identification and perform monitoring and analysis of donor strategies
- Support the Country Director to aggressively seek funding opportunities on the national level, in conjunction with headquarters level (regional unit and technical units).
- Support the development of high quality proposals and budgets that are relevant to IMC's Strategic Action Plan and include input from key stakeholders (finance, operations, programs, partners, etc.).
- Contribute to all aspects of the proposal development process - including compilation/editing of the technical narrative, development of budgets and budget narratives, drafting of required annexes, etc.
- Work closely with grant counterparts in L.A., Washington, London, and Split to ensure coordination and adherence to proposal timelines and requirements**
- Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs and operations team members
- Work with program and M&E staff to ensure quality reports are responsive to internal and donor needs
- Maintain knowledge of grant agreement language and regulations, serving as a knowledge resource on assigned donors and escalating questions where needed.
- Work closely with the Program and finance teams to develop standard reporting templates and tools that will support improved narrative, logframe and financial reporting.
- Submit high quality donor reports, narrative and financial, on a timely basis according to IMC and donor regulations. Ensure all required documents are included, complete, correct and approved by the respective Project Managers and country management.
- Ensure information management and filing system (hard and soft copies) are properly maintained.
- Raise compliance issues proactively with the Compliance Coordinator.
- Assist the DoP by organizing and coordinating grant opening meetings, quarterly grant review meetings, and grant close out meetings.
- Assist the CD by organizing and coordinating management meetings, including monthly review of Budget vs Actual (BVA) reports to address and escalate any projected underspend.
- Keep the CD/DoP informed of any projected inabilities to meet contractual obligations. Be able to proactively mitigate risks through proposing remedial solutions.
- Compile and respond to information requests from IMC's regional, US and UK offices.
- Provide liaison or representation to donors as the need arises and/or in the absence of regular donor focal points
- Provide trainings to Country Office and Field staff on grants related topics**
- Visibility/Communication and information management: **
- To distribute and share with all IC staff all documentation (grant proposals, reports, budget etc) related to their specific programs.
- To act as an information resource on Jordan ad S. Syria. In connection with the Deputy Country Director, be able to provide informative and varied articles from several sources regarding the current political, socio-economic situation in the area.
- Attend donor meetings or other relevant meetings (including Cluster/sector meetings) on request of the Deputy Country Director of Programs.
- Create communications documents (briefing papers, media stories) for use in-country and outside Jordan that highlight IMC Jordan's accomplishments as a whole, in specific sectors, and in specific projects.
- Participate in training and development (literature, publications, and relevant papers/documents)
- Ensure mutual support within the team and contribute to teambuilding
- Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive. **
Compliance & best practices
- Committed to fraud detection, risk reduction and fraud reporting, ensure compliance with International Medical Corps policies and procedures, donor regulations and local laws. Work with country teams to implement corrective measures.
- Maintain frequent communication with the various Country personnel including directors and senior managers, Regional coordination office, Regional Desks in London, Washington and Split
- Compliance & Ethics Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding ofInternational Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Qualifications:
- Master degree or equivalent in international affairs, development or related subject
- At least 2 years of experience working in grants management and proposal/business development/design
- International experience with preference in Middle-East
- Prior knowledge of donor regulations (UNICEF, OFDA, USAID, ECHO, DFID, SIDA, etc)
- Previous successful experience developing projects, writing proposals and reports for public donors
- Good communicator with strong organizational, time management and analytical skills
- Excellent inter-personal, cultural and diplomatic skills
- Strong writing and editing skills with close attention to detail\
- Flexibility to adapt to changing requirements
- Strong capacity to mentor and build capacity of staff
- Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments
- Strong computer skills
LANGUAGE AND COMPUTER SKILLS:
- Ability to read, analyze, and interpret technical procedures, or governmental regulations. Ability to write reports and proposals. Ability to effectively present information and respond to questions from managers.
- Ability to speak, read and write is a definite advantage
REASONING ABILITY / ORGANIZATION:
- Outstanding organizational and problem-solving skills, analytic & pragmatic.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- CERTIFICATES, LICENSES, REGISTRATIONS:
- Master degree in International Affairs or relevant field.
- Valid international Driving license.
OTHER SKILLS and ABILITIES:
- Ability to cope with stressful situations and work with limited resources.
- Profound cross-cultural awareness and insight into health care issues
- Excellent communication skills, both oral and written.
- Excellent self-motivation skills.
- Experience in effectively dealing with National and International staff; the ability to deal with a broad spectrum of people.
- Ability to exercise sound judgment and make decisions independently.
- Excellent decision-making skills.
- Excellent ability to handle multiple tasks and many administrative details in a fast paced and constantly changing environment.
- Creativity and the ability to work with limited resources.
- Must be able to work independently or in team under difficult and stressful conditions.
The work environment in the field site office may involve risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, air conditioned, heated, and ventilated.
The work environment in the field may involve high risks with exposure to potentially dangerous situations or unusual environmental stress requiring a range of safety and other precautions e.g. under threat of physical attack or mob conditions, or similar situations in which conditions cannot be controlled.