Information Management Unit (IMU) Manager

Assistance Coordination Unit, Gaziantep, Turkey

Skill Required: Project/ Programme Management
Preferred Experience: 
3 to 10 Years

Job Description

General Task:

The Manager of the IMU is responsible for developing and implementing the IMU strategy. His / Her key responsibility is to ensure that ACU staff decision-makers and their key partners can make decisions based on availability of timely and credible information; and to ensure that the IMU Offices/sub-units are fully functional and that the field network of Focal Points and Field Researchers are fully operational.

Job Description:

Information management systems:

  • Conduct periodic assessments to determine current and anticipated priority information needs of key target groups, effectiveness and functioning of existing information management systems; and information resource availability.
  • Based on the IMU strategy, strengthen and streamline information management systems, in order to provide a clear display of updated status of ACU’s activities and priority follow-up actions to facilitate decision-making, proposal development, preparation of emergency strategies, presentations to donors, etc.
  • Ensure easy-to-find information in document archives and computer databases.
  • Develop user-friendly procedures for accessing information, SOPs, training materials.
  • Advocate funding for IMU.
  • Manage the implementation of procedures for accessing information, SOPs, training materials.
  • Supervise and support the work of the IMU offices/sub-units.

Information and Data Collection and Coordination:

  • Prioritization of information needs.
  • Manage the implementation of program evaluations and impact assessments.
  • Represent IMU in meetings with NGOs, donors, etc.
  • Facilitate analysis of assessment data, in cooperation with ACU internal and external (NGO forum/sectoral working groups, OCHA, etc.) stakeholders.
  • Attend internal briefings, external meetings, and undertake field visits as appropriate to remain up to date on the unfolding emergency situation.
  • Support ACU in conducting program evaluations and impact assessments.

Key Performance Indicator (KPI):

  • Percentage of processes where completion falls within +/- 5% of the estimated completion.
  • Average process overdue time.
  • Percentage of overdue processes.
  • Percentage of processes where the actual number assigned resources is less than planned number of assigned resources.
  • Average time to complete task.
  • Sum of deviation of time (e.g. in days) against planned schedule of all active projects.

Specifications:

Study:

  • Masters or PhD in relevant field, or other in-depth research training.
  • Experience:
  • Experience managing staff and project-managing multi-actor research projects, and managing several projects simultaneously and under pressure of deadlines.

Skills:

  • Demonstrated skill and experience in conducting high-quality research in the humanitarian relief or development field or relevant policy sector
  • Skilled communicator and trainer.
  • Excellent track record of impartial and objective analysis.
  • Experience in writing reports and presenting complex information in a clear fashion.
  • Strong interpersonal, networking and analytical skills.
  • Excellent knowledge of situation inside Syria and strong judgment for evaluating information from Syria.
  • IT skills (Microsoft Office, internet, Skype).
  • Self-motivation, efficiency, flexibility and practical sense.
  • Neutrality and impartiality; good judgment; ability to handle pressure and abide by security regulations.

Languages:

Native-level speaker of Arabic; fluent in written and spoken English.

Note:

  • Candidate ​should be living in Turkey.
  • If you applying to this job by Email please include the job code in the subject (VA050)

 

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