Junior Officer, Human Resources

Education Development Center, Bonn, Germany

Skill Required: Education ManagementHR and Admin
Preferred Experience: 
1 to 3 Years
Email for CV Submission: 
Apply By: 
10th October, 2017


Job Description

ICLEI - Local Governments for Sustainability is the leading global network of over 1,500 cities, towns and regions committed to building a sustainable future. By helping the ICLEI Network to become sustainable, low-carbon, ecomobile, resilient, biodiverse, resource-efficient, healthy and happy, with a green economy and smart infrastructure, we impact over 25% of the global urban population.

To support the Administration team we are offering the following position:

Junior Officer, Human Resources

The successful candidate will be a part of the international ICLEI World Secretariat team based in Bonn, Germany and will be placed within the Administration team. The Administration team is a department within the ICLEI World Secretariat which takes care of the organizational key functions of the ICLEI e.V. and consists of 4 areas of expertise: administration, project acquisition and management, finances and human resources.

Tasks:
Assistance and support in all HR matters, including:

  • Introduction of (new) staff members to all internal HR processes 
  • Act as a first internal contact point for questions regarding HR matters 
  • Ensuring compliance with all HR procedures within the World Secretariat 
  • Collecting, processing and analyzing of HR related data, including time recording and absence management (holidays, over time etc.) and required action. 
  • Management of time recording software 
  • Management of personnel files 
  • Ergonomics and security of the work environment

After an initial training period, mostly independent management of the on-boarding process:

  • Management of job applications 
  • Preparation of employment contracts and related processes 
  • Visa and work permit processes 
  • Representation of the World Secretariat vis-à-vis selected authorities (e.g. Foreigners Office)

General support functions to the Administration Team:

  • Support of other teams for special tasks e.g. administration inherent to conferences 
  • All other tasks in support of Human Resources or the Administration team if necessary

Requirements:

  • Minimum of 1 year experience in Human Resources management, preferably in an international organization or NGO 
  • University degree (or equivalent) or completed apprenticeship in Human Resources, Business or Public Administration, NGO Management or related fields with a strong focus on Human Resources 
  • Proficiency in MS Office, email and database programs 
  • Excellent command of German and English 
  • Self-motivation, pro-active attitude, good interpersonal skills 
  • Good problem solving skills and solution oriented approach 
  • Ability to remain calm, cool and collected in stressful situations and under changing priorities 
  • Well organized, accurate and very attentive to details 
  • Take ownership of activities and responsibilities 
  • Assertiveness, reliability and respect of required confidentiality 
  • Interest in international collaboration and sustainability

Terms and conditions:

The position is available from mid-October 2017 at the ICLEI World Secretariat in Bonn, Germany. The duration is planned for 2 years with possible extension. The Junior Officer, Human Resources will be supervised by the Head of Administration and Human Resources.

ICLEI is offering a salary of 25,000-28,000 EUR before tax and social insurance fees, with the final salary to be determined based on the chosen applicant’s skills and experience.

  • Workings hours: 40/week 
  • 30 days of paid leave per year 
  • Working languages: English, German 
  • Due to legal requirements, applicants must be eligible to obtain an appropriate work permit for Germany prior to the start of the position.

Application:

By email to jobs.bonn@iclei.org. Please include “Junior Officer, Human Resources” in the subject line and send us:

  • A letter of motivation 
  • Your recent CV (3 pages at most) 
  • Indication of possible start date 
  • Indication of citizenship (and if non-EU, whether you are holder of a work permit for Germany)

Please note that applications received after the deadline cannot be considered.

In order to support the evaluation via interview, shortlisted candidates will be required to undergo a written test relevant to the job content prior to the interview.
Kindly note, that applications are reviewed continuously upon arrival therefore submitting your application as soon as possible is advisable.
The ICLEI World Secretariat shall only contact those applicants shortlisted for this position.


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