Logistics Officer

GOAL, Dublin, Ireland

Skill Required: Business Development/ Resource MobilizationProject/ Programme Management
Preferred Experience: 
1 to 3 Years
Apply By: 
Friday, November 11, 2016 - 20:45


Add to Calendar Logistics Officer 2016-11-12 01:45:00

Job Description

Contract Length: 12 months**
Reporting to: Logistics Coordinator
Job Location: Dublin with travel to the field (70/30) **

General Description:
The Logistics Officer is responsible for supporting the logistics
function in a number of assigned countries where GOAL is operational.
The role involves detailed review and analysis of country reporting and
ensuring compliance with GOAL’s processes and systems including;
procurement, assets, stocks, fleet and insurance. In addition, the role
has an emergency response capacity and the officer is required to travel
to various countries to support the logistics functions based on the
agreed ToRs.

Key Responsibilities: Field Support – act as a daily
support to country logistics departments in all aspects of their work
and follow up on queries as they arise. Advise where possible and/or
refer to the Logistics Coordinator in Dublin.

Reporting :

  • Ensure timely country reporting. Analyse and review any issues with
    the in-country logistics teams arising from these reports;
    monitor/implement recommended improvements.
  • Review the Internal Audit reports for the field offices in respect of logistics and monitor the changes/actions.

Procurement :

  • Ensure that the logistics manual, any issued guidelines and
    compliance requirements have been strictly adhered to and to review high
    value procurements.
  • Assist country teams with the procurement of supplies and services
    that cannot be sourced locally or are sourced through HQ framework
    agreements. Compliance – understanding GOAL and donor requirements.
    Support and advise the Operations, Finance & Compliance teams to
    ensure that these requirements are strictly adhered to by field and
    Dublin offices.

Insurance - Monitor the necessary insurance requirements in countries
and ensure an annual review is completed. Assist in the procurement of
external insurance if required by field offices.

Meetings and representation :

  • Represent the Dublin logistics office at various meetings as required.
  • Support the operations team with new project proposals and technical logistics support.
  • Ensure that logs/finance cross over meetings are held in the field and advise on actions as required.

Training – attend, deliver or source suitable training based on gaps within the logistics team, both in the field and Dublin.

Roving logistics team (RLT) – assist in the drafting of TORs for the
field trips of GOAL’s roving team. Discuss with countries and roving
team and provide full briefing package to the roving team prior to
trips. Follow up with RLT and countries on any action points resulting
from these roving trips.

Recruitment – assist as required with technical interviews for
international logistics placements. Briefing and induction of outgoing
international staff with regard to GOAL logistics policies and
in-country issues.

Emergency preparedness and response –

  • Remain up to date on GOAL logistics procedures and participate
    actively in implementing these in emergency responses, either from
    Dublin or field location.
  • Input into the emergency response documents based on lessons learned.
  • Travel to the field during in the initial phase of an emergency when
    requested. Special projects – Undertake special projects as agreed with
    the Head of Logistics.

Other - undertake other tasks relating to GOAL logistics activities as required.

Required:

  • Degree level education or 2 years field experience
  • Previous experience in logistics, preferably within the humanitarian sector.
  • Proven administrative skills and the ability to work to deadlines.
  • Good analytical capabilities.
  • Good overall computer skills (MS Office).
  • Demonstrable team building skills.
  • Effective communicator with ability to engage and support GOAL’s teams in the field and across functions in head office.
  • Willingness to travel to the field.

Preferred:

  • Basic knowledge of institutional donor requirements.
  • Previous experience in field based logistics, within the Humanitarian sector.
  • Knowledge of other languages: French, Spanish, Turkish or Arabic preferred.
  • Previous experience with warehouse management.

Applicants must have the legal right to work in Ireland

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.

GOAL has a Staff Code of Conduct and a Child Protection Policy
which have been developed to ensure the maximum protection of programme
participants and children from exploitation. Any candidate offered a job
with GOAL will be expected to adhere to these policies and job offer
made is also subject to police clearance. GOAL is an equal opportunities
employer.

 

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