Program Assistant

Women’s Refugee Commission (WRC), Washington DC, United States

Skill Required: HR and AdminProject/ Programme Management
Preferred Experience: 
3 to 10 Years
Email for CV Submission: 
Apply By: 
Friday, March 17, 2017 - 20:45


Add to Calendar Program Assistant 2017-03-18 00:45:00

Job Description

SCOPE OF WORK:

The Office Administrator is responsible for managing a range of administrative, logistical, and support services for the 6 staff based in the Washington DC office. The position reports directly to the Director of the Migrant Rights and Justice Program, works closely with colleagues in the Washington office, coordinates with colleagues in New York, and liaises with parties outside of the organization.

RESPONSIBILITIES:

  • Oversee the operations and maintenance of the DC office, including purchasing and managing office supplies, equipment, and technology.
  • Serve as point of contact for all office vendors, including Comcast, Phone vendor, Copier/Printer vendor, and IT consultant.
  • Maintain DC office records, including emergency contact information. Serve as point person for general building and office security.
  • Liaise with Finance department in New York regarding payment of DC office bills, purchases and to monitor grant spending.
  • Orient all new Washington DC employees to general DC and WRC procedures, including assisting with new hire paperwork and helping with IT/office set-up.
  • Maintain inventory of office equipment including computers, office phones, cell phones, etc

  • Receive guests at the office and respond to general inquiries in person and on the phone.

  • Assist with travel arrangements, conference registrations, and membership renewals.

  • Work with finance department to process payments for consultants and financial reimbursements for staff.

  • Create and maintain relevant program files, folders, and listservs.

  • Coordinate and manage the logistics for both on-site and off-site meetings and events, including conference calls, events, or workshops.

  • Provide administrative support as needed for Directors of Advocacy and Migrant Rights and Justice.
  • Attend meetings on behalf of program staff, take notes and report back to MRJ and Advocacy program staff.
  • Conduct research for MRJ and advocacy program staff as needed.
  • Draft letters, fact sheets, and other documents as assigned by MRJ and Advocacy program staff.
  • Assist programs with mailing and shipping needs.
  • Other support tasks as needed.

REQUIREMENTS:

  • Bachelor’s degree. Humanities and Sciences or International studies preferred.
  • Strong IT and computer skills
  • Demonstrated experience with basic budget coding and tracking
  • Proven attention to detail: the ability to track and process multiple details simultaneously and accurately.
  • Track record of coordinating projects with minimal supervision.
  • Excellent interpersonal and communication skills.
  • Flexible work attitude: the ability to work productively in a fast-paced environment with a small staff and to “pitch in” as needed to help get everyone’s job done.
  • Ability to use sound judgment in maintaining confidential information.
  • Ability to write, edit and finalize documents.

Reports to: Director of Migrant Rights and Justice

Women’s Refugee Commission

Position: Regular, Full-time

Location: Washington, DC

HOW TO APPLY:

To apply, please send a cover letter with your resume and salary requirements to:WRCJobs@wrcommission.org

WRC is an Equal Opportunity Employer. WRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability .

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