The ISS seeks to appoint a dynamic and experienced Programme Administrator (PA) in the Transnational Threats and International Crime (TTIC) programme in Pretoria. The main function of this position is to ensure effective financial and general administration in the programme. The PA will also provide administrative, management and logistical support to the programme head and team members. Events coordination is also an important requirement as the programme regularly hosts seminars, training workshops and international conferences.
TTIC partners with governments, regional and international institutions, and civil society to respond effectively and appropriately to violent extremism, terrorism, arms proliferation, crimes against humanity, war crimes and genocide. The programmes works regularly with government officials, specialized police investigators and prosecutors and with members of the judiciary.
Overview of duties
- Financial administration, including budget preparation, monitoring of expenditure, cash-flow forecasts and financial reports
- Manage all aspects of procurement for the programme including vendor administration, issuing of purchase orders and coordinating with the finance department for payments
- Organise logistical arrangements for events and programme staff including event budgeting and expense monitoring, travel, accommodation, per diems, travel insurance, visa applications and shuttle arrangements
- Travel to training events to assist with preparations and logistics
- Effective diary coordination of the division members according to their respective work plans and commitments
- Provide support on general administration duties as necessary, including organising internal meetings, minute-taking, responding to external enquiries, liaison with service providers, booking of services, record-keeping and filing
- Assist with adding stakeholders’ details to TTIC’s database
Overview of requirements
- A diploma in business administration, secretarial studies/office administration
- At least five years experience in financial and programme administration
- Excellent written and verbal communication skills in English, knowledge of French will be an added advantage
- Strong organising skills, including speed, efficiency and attention to detail
- Budgeting and financial administration skills
- Ability to work independently, multi-task and understand and solve problems quickly, efficiently and calmly
- Ability to work in a team
- Strong people skills and a highly professional approach
- Ability to work with a diverse range of people
- Proven competence in MS Office and knowledge of Excel
- Available to travel internationally
The contract will be for an initial period of 1 year, and may be renewed subject to programme requirements, funding and satisfactory performance. A competitive salary is offered.