The Program Director leads and oversees the overall programming activities of the responses. This includes response programming, grant acquisition and management, Design, Monitoring and Evaluation (DME), Information Management and Humanitarian Accountability. The post will manage a team composed of Programme Officers, DME Officers, an Information Management Officer and a Humanitarian Accountability Officer. The PM supports the Response Manager and Operations Manager in designing the response strategy and sector operations planning and grant monitoring and reporting.
Establish, resource and staff the programmes unit to meet response needs:
- Determine Programmes workforce needs, structure and staffing plan.
- Work with P&C to recruit and deploy Programmes staff and plan for capacity development.
- Develop Programmes budget in coordination with Finance.
- Plan for Programmes Unit transition/ integration with National Office (NO)/Response Team.
Facilitate programme planning process to ensure alignment with context, humanitarian needs, response strategy as well as operational feasibility and technical quality:
- Lead in the analysis of context, sector programming and ensure alignment of response strategy to the context and funding opportunities.
- Lead the process of response strategy process review and updating.
- Develop programme design based on response strategy, context and humanitarian needs.
- Update documents related to the strategy, strategy, logical framework, DME, HA and IM plans.
- Lead the grant acquisition for the response and collaborate with NO.
Support Finance in the allocation and tracking of response funding to ensure response strategic priorities are funded & effective leveraging of available funding:
- Support mapping of all funding sources with Finance.
- Support funding allocation process (Private Non Sponsorship & grant opportunities) in coordination with Finance, Response Manager and Operations to reflect response strategic priorities, operational realities and ensure compliance with relevant funding regulations.
- Support Finance to track donor funding allocation and commitments to ensure response strategic priorities are funded.
Donor liaison and advocacy is undertaken to resource operations plan to address humanitarian needs:
- Monitor and analyse donor opportunities to ensure they align with operational intent.
- Communicate humanitarian needs identified through assessments, monitoring data and community feedback to in-country donors and Support Offices International Programmes Groups.
- Collaborate with Advocacy to influence donor funding strategies when appropriate.
Develop and submit project proposals to donors to resource operations plan:
- Develop project proposals with Operations, Advocacy, Finance and relevant Support functions and ensure stakeholders have the opportunity to review proposals and raise issues prior to submission to donors.
- Ensure proposals are aligned with the operational plan, sector DADDs and standards.
- Ensure proposals are aligned with accountability standards and basic DME requirements.
- Maintain donor and SOs communications to facilitate funding acquisition.
- Support Finance to ensure an up-to-date funding matrix.
Support Finance to establish grant management system to ensure fulfillment of donor requirements:
- Support finance to conduct grant orientation or grant start-up workshops for relevant staff.
- Plan and manage donor reporting to ensure that all donor requirements are met.
- Support finance with monitoring of grants for compliance with grant requirements.
Plan, implement, analyse and share findings from assessment, program monitoring and evaluation:
- Manage or support ongoing community based sector assessments as agreed with sector. Analyse assessment data and provide recommendations as appropriate.
- Finalize the baseline indicators for the response.
- Map interagency assessment processes and participate in joint assessments as agreed with response management.
- Design and support the implementation of the programme monitoring system.
- Develop and implement the programme monitoring system which integrates programme and project requirements.
Plan and manage baselines, evaluations, reviews and learning events for continuous improvement:
- Conduct real time evaluation (RTE) during the first phase of the response.
- Plan and manage project/programme baselines, evaluations and reviews to meet donor and organisational requirements.
- Communicate baseline, evaluation and review findings with response staff and communities.
KNOWLEDGE, SKILLS AND ABILITIES:
- Master’s degree in International Development, International Relations, or related study.
- Proven knowledge of humanitarian leadership/management.
- Proven knowledge leading a multi-cultural team.
- Experience working in a cross-cultural environment.
- 3-5 years of related work experience, including deployments/postings to emergency response handling programming and grant acquisition and management.
- Work experience as Programme Manager and/or Officer at least for 1-3 years in a country other than the home country.
- Experience leading and managing people.
- Understand Humanitarian Industry and standards and have proven experience within an emergency setting.
- Effective in written and verbal communication in English.
Preferred Skills, Knowledge and Experience:
- Problem solver. Proven experienced grant acquisitions, DME and Humanitarian Accountability.
- Comfortably working in multi-culture setting.
- Understand inter-agency humanitarian coordination (ISCG, UN Cluster system).
Work Environment/Travel: The position requires ability and willingness to travel to congested and uncomfortable areas like refugee camps and remote communities.