Background on ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.
1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors
- Understand and disseminate Donors guidelines ;
- Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
- Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
- Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
- Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up
2. Developing Internal Coordination and Communication mechanisms
- In relation with the project development manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
- Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
- Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
- Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.
3. Developing an External Donor Relations Strategy
- Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
- Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
- Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field for projects s/he is in charge of
4. Developing an External Communication Strategy
- Define the main target groups, activities, resources and partnerships needed;
- Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
- Identifying sources of funding for a more cohesive public information strategy in-country.
5. Assisting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects
- Required qualifications and technical competencies
- Master Level education in a relevant field such as International Relations or Development
- Project management experience (management, planning, staff development and training skills) in development programmes
- 2-5 years previous work experience in a relevant position
- Proven capabilities in leadership and management required
- Excellent skills in written and spoken English
- Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
- Ability to work well and punctually under pressure
- Field Intern benefits include:
- 300 USD per month living allowance
- Coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg
- The provision of medical, repatriation, and life insurance.