Project Development Officer

Acted, Jordan

Skill RequiredProject/ Programme Management
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
14th December, 2017

Job Description

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Position profile

1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors

  • Understand and disseminate Donors guidelines ;
  • Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
  • Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
  • Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
  • Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up

2. Developing Internal Coordination and Communication mechanisms

  • In relation with the project development manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
  • Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
  • Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
  • Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.

3. Developing an External Donor Relations Strategy

  • Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
  • Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
  • Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field for projects s/he is in charge of

4. Developing an External Communication Strategy

  • Define the main target groups, activities, resources and partnerships needed;
  • Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
  • Identifying sources of funding for a more cohesive public information strategy in-country.

5. Assisting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects


  • Required qualifications and technical competencies
  • Master Level education in a relevant field such as International Relations or Development
  • Project management experience (management, planning, staff development and training skills) in development programmes
  • 2-5 years previous work experience in a relevant position
  • Proven capabilities in leadership and management required
  • Excellent skills in written and spoken English
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure


  • Field Intern benefits include:
  • 300 USD per month living allowance
  • Coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg
  • The provision of medical, repatriation, and life insurance.

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