If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Position
The Project Officer (Construction) will be based in Kathmandu and act as UNICEF and UNFPA focal point taking overall responsibility under the instructions of the Chief of the Operations of UNICEF and UNFPA for the management and coordination of the constructionproject. In this regard the incumbent will gather inputs from all resources within the office and external, and represent UNICEF and UNFPA in all major negotiations and dealings regarding all technical aspects of the project
Key Accountabilities and Duties & Tasks
- Discuss and when necessary negotiate with the Design firm on all technical aspects of the design.
- Develop the implementation strategy, discuss and agree with the steering committee which comprises of the Head of Operations of the above 2 UN agencies and their respective team on the most suitable implementation option. This also includes all technical support for the project.
- Complete Project acceptance procedures with all concerned UN agencies.
- Support the UNICEF Supply section providing technical inputs and advice on the development of procurement documentation for the selection of the construction company.
- Lead the day by day discussions with all project actors and be directly responsible for contract management and technical matters vis à vis the Engineering and Design Consultancy firm(s) as well as with the contractor(s), unless otherwise indicated by the Steering Committee.
- Monitor the performance (financial and physical progress) of project implementing parties providing advice/assistance as required. Oversee the administration of the contracts with support from the UNICEF Supply, Operations and HR sections.
- Ensure that activities and budget are set in alignment with project requirements, as well as with UNICEFs financial rules and regulations.
- Provide appropriate technical advice to the Engineering and Design Consultancy firm(s) and contractor(s) if necessary, in order to ensure quality and timely completion; certify all payment requests made by the implementing parties before processing for payment.
- Prepare a Preliminary Project Schedule to coordinate and integrate activities that will be undertaken by all parties, including the Design Consultancy firm, the Contractor and UNICEF/UNFPA. After discussions with all concerned parties this will be updated incorporating a Detailed Schedule for all project activities, including realistic sequences, duration, responsible entity etc.
- Review, fine-tune and approve the Engineering and Design Consultancy firm(s) and the contractor work-plans and circulate them to the Steering Committee. It is his/her duty to ensure the work from implementing parties is conducted as per approved work-plans.
- Maintain and monitor the programme related to the release of all required drawings, technical specifications and cost estimates, in consultation with the Engineering and Design Consultancy firm(s). Ensure all shop drawings are issued by the Engineering and Design Consultancy firm(s); check all drawings, where necessary requesting the Engineering and Design Consultancy firm(s) to make changes and produce additional details. These will then be issued to the contractor(s).
- In consultation with the Engineering and Design Consultancy firm(s), review the work plan submitted by the contractor(s) and fine-tune ensuring required materials and labor are on site when required and work is always conducted under proper supervision.
- Initiate the works on site in accordance to establish timelines so that activities are completed in adherence with the approved schedule. Coordinate all require testing and approval of materials and works.
- Establish effective communication/reporting system to ensure that the project progress and unforeseen events are captured in a timely manner. Assess the most cost effective options to solve issues, share with the Steering Committee and define the course of action. Draft monthly progress reports and reported to UNICEF management as well as to the UNCT.
- Review payments requests submitted by Engineering and Design Consultancy firm(s) and contractor(s), certify and gather required documentation to process payment with relevant sections.
- Ensure that all issues, including risks to the Project, are reported/received logged and sorted out in a timely manner.
- Inform the steering committee in advance of any deviation from the original work-plan of the Design consultancy firm and the contractor. In particular variations which might impact on quality, cost and completion date.
- When variations to the project scope are requested by the client, the contractor or the consultancy firm, the Construction Officer/ Project Manager (PM) shall identify the time, cost, and quality risk implications of the requested change and provide advice on the most cost effective option. No financial Delegation of authority for variations will be given to the PM. All variations to the contracts will be managed in accordance with agreed instructions from the steering committee.
- Coordinate the development of a Maintenance manual and ensure as-built drawings are timely handed over by the Design Consultancy firm(s).
- Ensure that Practical Completion – handing over of the UN Common Premises takes place as per the timeline.
- Ensure that Engineering and Design Consultancy firm(s) and the contractor(s) are held accountable for the structure till the end of Defect Liability Period.
- Organize final inspection of the premises and instruct the contractor(s) of any repair works to be done. Draft Final Completion Certificate based on satisfactory achievement of works. Ensure adequate procedure for closure of contracts with consultants and contractors
- Produce the Project Closure Report
Qualifications of Successful Candidate
- Advanced University Degree in civil engineering, construction engineering, architecture or other relevant technical area
- First Level Degree in civil engineering, construction engineering, architecture or other relevant technical area plus 2 additional years relevant experience may be considered in lieu of Advanced University Degree.
- Professional Project Management Certification (PRINCE2® Foundation/Prince2® Practitioner and/or PMP certification) would be considered an asset.
- Minimum 5 years’ experience in Construction Project Management
- Experience of a similar nature with the UN or other international organisation is an asset
- Fluency in spoken and written English is mandatory
Competencies of Successful Candidate
- Diversity and Inclusion
- Communication [l]
- Working with People [lll]
- Drive for Results [l]
- Analyzing [I]
- Applying Technical Expertise [I]
- Learning and Researching [II]
- Planning and Organizing [I]
- Good interpersonal and communication skills
- Excellent writing and presentation skills
- Proven ability to identify potential problems and recommend appropriate effective solutions
- Ability to work productively in a multi-cultural environment
- Excellent facilitation and negotiation skills
- Good ability to convey messages, ideas, concepts in a clear and well-structured way
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.