Regional Monitoring and Evaluation Officer

International Organization for Migration, Bangkok, Thailand

Skill Required: Monitoring and EvaluationProject/ Programme Management
Preferred Experience: 
3 to 10 Years
Apply By: 
16th January, 2017


Job Description

Context:

The IOM Regional Office for Asia and the Pacific in Bangkok (ROAP) is one of the nine IOM
ROs, that oversees and provides strategic and technical support to IOM activities within the
region. Within the RO structure, the Regional Office Units provide support to over 39 IOM
Country Offices within the region.

Under the direct supervision of the Regional Project Development Officer (RPDO), and under
the overall supervision of the Regional Director (RD) for Asia and the Pacific in Bangkok, and
the technical guidance and support of the Office of the Inspector General (OIG) at Headquarters
(HQs), the successful candidate will oversee the monitoring and evaluation aspects of IOM
activities, programmes and projects in the region and assist in their relevant and effective
implementation, in particular in line with the expectations of IOM's donors and Member States
on monitoring and evaluation (M&E) requirements.

Core Functions / Responsibilities:

  1. Ensure standardized M&E tools are developed, in particular mechanisms required to carry out
    the three levels of “rolling analysis” - country, programme and project, and ensure that they are
    fully utilized in all the geographic areas of implementation.
  2. Assist in the dissemination of relevant information to IOM Project Managers and M&E Project
    Officers in Country Offices on both quantitative and qualitative monitoring aspects and for
    evaluation of programme/project activities, including their impact.
  3. In partnership and coordination with the Regional Specialists, Project Endorsement Team and
    Country Offices and in line with the Regional Action Plan and mission specific strategies,
    provide relevant M&E information and assistance in the development of projects in particular in
    order to meet the mandatory requirements on M&E as set out by both IOM and donors.
  4. Develop communication protocols and information-sharing tools, in coordination with
    programme management, field teams and programme partners, to facilitate improved
    information sharing between all programme participants and stakeholders.
  5. In line with the annual monitoring and evaluation plans, conduct mid-term and final internal
    evaluations, support the development of Terms of References for external evaluations, and
    assist in the selection and contracting of relevant consultants.
  6. Document monitoring and evaluation trends and activities on a geographic or thematic level.
  7. Review M&E plans regularly and ensure their pertinence to programme goals and objectives.
  8. Review monitoring reports of Country Offices, and identify the causes of potential bottlenecks
    in project implementation and necessary corrective actions. As needed undertake visits to the
    field in coordination with Project Managers to support implementation of M&E and to identify
    where adaptations/corrections might be needed.
  9. Ensure proper information flow with Country Offices and sharing of the outputs/outcomes of
    M&E findings with relevant stakeholders; facilitate discussions of monitoring data in appropriate
    forums in a timely fashion, also in terms of lessons learning and implications for future action. If
    necessary, create such discussion forums to fill any gaps.
  10. Assist in the development of broader regional reports as required and in coordination with
    senior management to be used for internal and external communications materials, highlighting
    IOM programming outcome and impact across the thematic areas and when applicable, to
    specific sub-regions.
  11. Draft and review all monitoring reports at the project activity level in the region to be shared
    with relevant stakeholders, including an analysis of the compliance to the Regional and country
    strategies. Coordinate with the Project Managers and Public Information Unit (PI) with regards
    to dissemination of lessons and to utilization of the outputs of M&E regional reports and findings
    in PI materials.
  12. Assist in identifying, contracting and monitoring external organizations/firms that are
    sub-contracted to implement surveys and studies required for monitoring Programmes/projects’
    performance, outcomes and impacts. Draft Terms of Reference for monitoring sub-contractors
    when relevant and related contracts.
  13. Contribute to the design of a “quick guide” for missions in the region to develop and maintain
    RBM based programming, in coordination with RBM/ODG Headquarters.
  14. Design and organize regular training sessions and on the job training to project staff in the
    region in order to:
    a. promote adherence to agreed standards of implementation;
    b. create greater awareness of reporting requirements;
    c. encourage widespread use of appropriate data collection methods; and
    d. gather feedback regarding the effectiveness of these methods.
  15. Participate in monitoring and evaluation missions commissioned/organized by external
    partners and donors and facilitate access to M&E data to relevant stakeholders.
  16. Support the region’s knowledge management initiative (Knowledge Product Repository)
    through the following:
    a. Collect and review existing documentation (knowledge products) within the Regional Office
    and the IOM Country Missions, such as research, discussion papers, regional reports, toolkits
    and guidelines, as they relate to IOM’s specific thematic topics.
    b. Categorize the knowledge products to facilitate access to them, including entering their
    information into the Knowledge Product Repository system.
    c. Draft informative emails about the status of the Knowledge Product Repository.
    d. Support the development of an action plan outlining the steps needed for carrying out cost
    analyses and copyrighting selected products.
  17. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, International Relations or a related field from
an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in project implementation and management, preferably in the field of research,
monitoring and/or evaluation;
• Experience with logical framework approach and other strategic planning approaches, M&E
methods and approaches (including quantitative, qualitative and participatory), planning and
implementation of M&E systems, facilitating learning- oriented analysis sessions of M&E data
with multiple stakeholders, information/data analysis and report writing;
• Ability to adapt M&E tools to work effectively with local authorities, stakeholders and
beneficiaries.

Languages

Fluency in English is required. Working knowledge of any regional language is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external
stakeholders;
• Performance Management – identify ways and implement actions to improve performance of
self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of
responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs,
perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs
of IOM.

Other:

Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 16 January 2017 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-...
In order for an application to be considered valid, IOM only accepts online profiles duly
completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on
your personal application page in the IOM e-recruitment system.


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