Secretary

World Health Organization(WHO), Copenhagen, Denmark

Skill Required: HR and Admin
Preferred Experience: 
3 to 10 Years
Apply By: 
Tuesday, August 30, 2016 - 20:00


Add to Calendar Secretary 2016-08-31 00:00:00

Job Description

Description of duties:
 
As part of the unit team, the incumbent provides a variety of secretarial and administrative services in support of the project/programme activities of the technical unit as follows:

  • Assists with the recruitment of consultants and temporary advisers, and processes committal documents and related correspondence for goods and services.
  • Assists with the administrative preparation and conduct of regional meetings and educational activities, in accordance with established procedures.
  • Drafts correspondence and documents based on written/verbal prompts from the Professional staff of the unit. 
  • Composes and finalizes correspondence of administrative nature. 
  • Provides rough translation of incoming mail. Takes notes at meetings. 
  • Types reports and other documentation.
  • Makes travel arrangements for duty travels and, in accordance with established procedures, initiates travel requests.
  • Creates background files and compiles reference material as appropriate. 
  • Accesses and retrieves information from relevant databases and updates as required.
  • Responds to and acts on telephone enquiries and requests for information. 
  • Coordinates appointments for supervisor and organizes programmes for visitors.
  • Performs other related duties as required.

Education:

  • Essential: Completion of secondary school or equivalent.
  • Desirable: Additional relevant higher education an advantage.

Skills: 

  • Essential: Excellent knowledge of Microsoft Office package.

Experience:

  • Essential: At least four years' experience in the secretarial/administrative field.
  • Desirable: Experience in WHO/UN an asset.

Languages:

  • Essential: ENGLISH: Read, Write, Speak - Excellent (fluency/advanced) knowledge. 
  • Desirable - WHO EURO 2nd official languages: Applications from those with RUSSIAN language skills are particularly welcome. 
  • French and German an asset. (Priority will be given to candidates with a second official language). 
  • Knowledge of other languages an asset.

Additional Information:

  • This is a LOCAL vacancy and as such, only qualified applicants residing within commuting distance of Copenhagen will be considered. 
  • Candidates must possess a valid residency and work permit for Denmark.
  • WHO does not cover any expenses related to participation in tests and/or interviews. 
  • Short-listed candidates will be contacted to sit a written test for language and PC skills prior to a competency-based interview in order to qualify for the roster.

How To Apply:

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