The Financial Manager will support Macfadden’s contract with the United States Agency for International Development (USAID), Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA). Reporting directly to the Program Manager for the Office of Food for Peace, the Finance Manager is responsible for full life cycle financial management of the FFP Task. Full life cycle financial management includes subcontractors, vendors, accounts payable, invoicing and procurement. This position is responsible for assisting the Program Manager(s) in fiscal and financial management of the USAID Support contract by developing budgets, managing funds, financial reporting and forecasting multiple individual cost and financial components for approximately 75 staff. The Financial Manager ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines, as well as corporate practices and procedures.
Key Internal Interfaces: Program Manager(s), Deputy Program Manager(s), HR Manager, Operations Manager, Subcontractors, Macfadden A/P, Controller and Contracts Director
Key External Interfaces: Client CO/CORs, Client program staff, Vendors
- Serves as advisor to the Program Manager(s) on all financial issues related to the task order.
- Oversees the day-to-day management of vendor and subcontractor invoices, purchase orders, corporate credit card, travel expenses, and other payment vehicles as required.
- Collect, review, and track all recurring office operating expenses, including building and equipment leases, utilities and supply orders.
- Assist Program Manager(s) to review monthly client invoices, update Financial Status Report and support other contract financial management tasks.
- Track purchase orders issued under the contract.
- Record and verify receipts and expense reports for petty cash.
- Assist with miscellaneous task order and client requests as needed
- Serves as the primary point of contact to the Program Manager(s) for FFP, OTI, and other smaller task orders, as well as the overall IDIQ, regarding financial deliverables, budgets and pipelines.
- Monitors and reviews requests for various project related expenses to ensure compliance with Macfadden, USAID and USG policies and procedures;
- Prepares and oversees task order budgets and overall contract financial health including, ceiling analysis, “what if” projections, and incremental funding requests to ensure that the task order funding remains within the contract ceiling.
- Provides financial documents as requested for contract modifications, budget adjustments and task order planning with program manager(s), corporate contracts department and client CORs.
- Reviews invoices to Client for accuracy and updates financial tracking system accordingly.
- Prepares all financial reporting deliverables as required by the task order contract(s).
- Oversees the day-to-day management of vendor and subcontractor invoices, purchase orders, corporate credit card, and other payment vehicles as required.
- Coordinates the overall process of the budget, forecast and mid-term plans.
- Prepares and develops forecasts, budgets and long term plans.
- Identifies potential financial risks & opportunities in the budget and forecast.
- Researches and answers forecast and budget related questions.
- Develops budget presentations as required for Program Manager(s) and Government COR.
- Proposes process changes to increase efficiency in budget process.
- Reviews expense activities for each key area to ensure compliance with federal regulations and policies related to cost allow ability; and generally accepted accounting principles and audit standards.
- Creates, maintains and submits quarterly financial reports to Program Manager(s) and tracks financials and monitors expenses between multiple activity codes.
- Revises financial information during each funding cycle and/or as needed.
- Reviews and analyzes financial data, identify trends, and financial variances related to forecasts and budgets.
- Provides standardized reports to ensure adequate funding and appropriate allocation by source.
- Tracks burn rate, pipeline and other required financial information.
- Generates financial reports including projections and analyses, baseline reports, quarterly reports, pipeline analyses, and other reports required by USAID.
- Audits financial records to ensure expenditures and labor are coded accurately.
- Monitors and tracks staff travel which includes travel cost estimates and travel expenses.
- Tracks and manages petty cash for the Task Order(s).
- Prepares financial tracking related documents as requested and performs other financial duties as needed.
Education: Bachelor’s degree or MBA in finance, accounting or a related field (Master’s preferred)
- Minimum 8 years (6 years with MA) of relevant experience in financial management or budget/contract management. Five (5) years’ experience in government contracting, preferably supporting USAID contracts or IQCs/IDIQs.
- Knowledge of the FAR, ADS, FTR and other applicable regulations required.
- Knowledge and understanding of generally accepted accounting and internal auditing principles
- Experience in budget formulation, budget management and forecasting and knowledgeable of multisource fund management.
- Experience in integration and application of financial management and information systems.
- Ability to excel in a fast-paced environment and be able to effectively shift priorities and multi-task.
- Must be extremely reliable, highly organized, motivated, and committed to providing quality work products and outstanding customer service.
- Able to handle multiple tasks requiring a high degree of attention to detail.
- Requires strong financial management and analysis skills, problem solving and mathematical skills.
- Proficient in latest version of Microsoft Office (including Word, Excel, Outlook, and PowerPoint) and has advanced computer skills in spreadsheet software.
- Requires excellent written and oral communication skills. Organizational ability and attention to detail are essential for success in a fast-paced, high pressure environment with multiple deadlines and competing priorities.
U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored Secret security clearance.
While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.