RFP for supply and installation machinery to Set Up Incubation Centre IN 7 States under TOFI

World Agroforestry

Relevent Country: India

The International Centre for Research in Agroforestry – ICRAF (also known by the brand name ‘World Agroforestry Centre’) is a Centre of scientific excellence that harnesses the benefits of trees for people and the environment. Leveraging the world’s largest repository of agroforestry science and information, we develop knowledge practices, from farmers’ fields to the global sphere, to ensure food security and environmental sustainability.
ICRAF's work also addresses many of the issues being tackled by the Sustainable Development Goals (SDGs) that aim to eradicate hunger, reduce poverty, provide affordable and clean energy, and protect life on land and combat climate change.
We receive our funding from a wide range of investors, including governments, private foundations, international organizations and regional development banks. Our work is conducted with partners from several scientific and development institutions.
Headquartered in Nairobi, Kenya, ICRAF operates six regional programs and conducts research in 33 other countries around the developing world.

About the Proposal
Scaling up Trees Outside Forests (TOF) in India has the potential to yield substantial environmental, economic, and social benefits, aligning with the goals and international commitments of the Indian government. However, several barriers related to policies, economic factors, capacity, and information exist, which require focused attention to achieve widespread impact. The TOFI Program has been designed to specifically address these barriers, with a particular emphasis on unlocking and capitalizing on the promising opportunities for expanding Trees Outside Forests (ToF) in the seven participating states.
To unleash TOF expansion, addressing state-level shortfalls in offering incubation, extension, and informational support for Trees Outside Forests (TOF) is critical. This will enhance the delivery of tailored TOF extension services, widen the use of TOF information tools, supplement traditional extension, and tackle key knowledge gaps in TOF expansion.

The growing demand for TOF-based products offers untapped opportunities for income and employment in rural areas. Leveraging this requires enabling rural youth and entrepreneurs to engage in value-added tree-based activities.

We aim to establish 7 TOF Incubation Centers in 7 states i.e. Assam, Andhra Pradesh, Haryana, Odisha, Rajasthan, Tamil Nadu and Uttar Pradesh. For this, we invite bids from vendors for specialized wood-based machinery & tree-based non-wood product processing technology which would be installed in the incubation center that will empower local processing and value addition.

Scope of Work
  • Supply the machinery to set up incubation centers.
  • Install and set the machinery in ready to work mode.
  • Post-installation inspection and demo of the machinery to ensure it is in working condition.
  • Provide user manuals for all the machinery.
  • Provide training to the local operators to run the machinery and provide technical support.
  • Any error in the machinery during the warranty period shall be rectified by the vendor free of charge.
  • Eligible Firms: Original Equipment Manufacturer
  • Demonstrated experience in supplying and installing machinery related to agriculture, wood based and non-woodbased machinery: Minimum 5 years
  • Business Registration: Any firm registered under Indian law
  • Other: Bid
How to Apply

Submit your completed response/ technical proposal electronically toProcurement-icrafsouthasia@cifor-icraf.org by close of business day on 11th December-2023 by 1700hrs (EAT) in three (3) separate PDF files. Widely named in subject line:
  • Company profile – The PDF should contain all relevant document of firm such as Copy of CIN/Proprietorship deed, GST Certificate, Registered Office Address, PAN, Balance Sheet F/Y 2018-2020 and 2022, Director/Owner’s ID proof, Contact Numbers, Emails, Letter of suitability that contain details of previous supply of similar machinery (minimum 2 supplies) with contact details of previous client. Bids received without proof of similar previous supply with contact details of client will not be considered.
  • Financial Bid (financial proposal pdf must be password protected). Bidders will share the password only upon a written request from ICRAF.
  • ICRAF’s Mandate Documents Any bidder participating in the bid shall be bound to share signed copy of ICRAF’s mandatory documents as in Annex-3, nonreceiving of signed copy of mandate documents may lead non-consideration of your bid.