UNDP India in partnership with HDFC Bank Ltd. has initiated a project to minimize negative impacts and risks to environment and to human health in India, by enhancing sustainable dry Waste Management practices, through a socio-technical model (segregation/collection/recycling) while ensuring compliance with regulations, to improve use of resources and in line with Swachh Bharat Mission (SBM) in India. In this project the waste pickers (Safaii Mitras) are to be institutionalized within respective governance mechanisms and attain improved social conditions. Project’s targets at the end of period are, to better manage an amount more than 14,000 MT/year of dry waste and to improve socio-economic conditions of 2,500 Safaii Mitras.
To achieve the project objective and outcomes, the project is structured into 4 components:
- Component 1: aims to develop support and implement an economically sustainable model (ESM) for packaging plastic waste management. This component focuses on developing and implementing the model at 5 selected cities/locations in different States of India. It also entails support and active involvement of key stakeholders relevant to dry waste management in urban areas in India for a holistic approach in convergence with the existing mechanisms and resources. This will also include an analysis of present regulatory mechanisms and practices followed, subject to relevance to ‘dry waste’ in specific and current resources and technologies available as well as for creating an enabling environment, and covering under their umbrella the various kinds of dry waste, including plastic;
- Component 2: focuses on design and implementation of Pilot material recovery centres in cities (Swachhta Kendras) for improved dry waste management, in the administrative wards of selected 5 cities/locations. Socio-technical approach is to be applied to combine improved technological development in handling, with the social aspects of waste collection and segregation. This component represents the core development of the project, since from its results; projections will be developed towards implementation in the entire city.
- Component 3: is directed mainly to design, sustain and provide elements to institutionalize Swacchta Kendra in governance bodies and to obtain improved socio-economic conditions for waste pickers. This is to be achieved by incorporation of the dry waste management model, and its main stakeholder’s presence and importance, into urban local bodies at city, state and national levels; by obtaining Safaii Mitras’ activities recognition as a service to society, with the corresponding starting up of their mainstreaming; and by fostering and strengthening self-help groups for Safaii Mitra living improvements of their way of life;
- Component 4: is aimed to develop a knowledge management, monitoring and communication mechanisms, supported with the development and deployment of cloud-based technology backed end to end dry waste management solutions; which will be based in in-built adoptive feedback system from project results at various stages along the entire duration of project.
Objectives of The Assignment
- The partner will link all streams of dry waste to respective recyclers.
- Maintain good relations with primary stakeholders for sustainable implementation of activities using participatory and gender sensitive tools. Also, maintain good relationships with local and state
- authorities e.g. state pollution boards; urban local bodies, state environment departments etc. and have an excellent track record with the waste collectors, related CBOs/NGOs, communities of practice in the community development, Behavior Change Communications (BCC) and Information, Education and Communications (IEC) processes and systems;
- Ensure a proper understanding of the cloud-based technology platforms provided by UNDP for management of solid waste/plastic waste.
- IP along with the Technical partner (to be selected by UNDP separately) plays a key role in the traceability, accountability and governance of the program. The technology platform with access to each type of stakeholder enables live project tracking and seamless data management across the board. (Technical partner will provide a dedicated on-field technology support staff for training, handholding and ensuring daily data recording on the apps / technology platform provided)
- Ensure proper monitoring for each activity at all levels and reporting back to the Cantonment Board, UNDP project units as per required systems.
Scope of Work
- The selected IP will undertake tasks as listed against each component. It is envisaged that the IP will ensure implementation of the following activities but due to the dynamic situation of Dry waste management new activities can also be included in the contract.
- The list below is for first year activities, some activities will be on-going during future years, along with new activities added in the subsequent years. Every year new budget lines will be agreed for the activities and a year plan will be approved.
- IP will ensure to develop and implement a revenue model-based approach through the swachhta Kendra and monitor the project in lines with the guidance provided by the project team. Clear and periodic agreements will be made with recyclers, kadadiwallahas etc to generate revenue streams for the dry waste to be Recycled.
- IP will develop creative ways of linking with schools, educational institutions, shops, hospitals, industry houses etc. (other stakeholders) in the given areas for collection of plastic and other dry waste for recycling).
- List of activities as identified for each component is listed below. Some activities will be managed entirely by UNDP and have not been listed in this document. For any additional activity, UNDP and the contractor will mutually agree on its timelines, costs etc
Duration of Assignment, Deliverables, Payment Terms and Place Of Work
- The contract duration will be for one year initially, extendable for upto maximum of four years depending upon availability of budget and satisfactory performance of the selected IP.
- Payment will be made every three months.
- Once a contract is awarded to the selected IP at city level, first payment will be based on submission of detailed workplan (including list of activities and estimated costs) by IP and acceptance of the same by UNDP.
- Subsequent payments will be based upon the financial break-up submitted and agreed by UNDP during the implementation time.
- The selected IP will be required to submit Audited Utilization Certificate from a Chartered Accountant to UNDP before release of next payment. (Formats will be provided).
- Place of work will be the city for which the IP has applied and selected.
Reporting and Management
The IP will work closely with the designated officials of UNDP and Donor; keep them updated on regular basis as mentioned in the scope of the project. The IP will also share programmatic reports as required as per the UNDP, state pollution control boards/ Cantonment Board norms/formats. UNDP will train and facilitate the IP on tracking of the waste through cloud-based technology based computerized system.
Criteria for Preliminary Examination of Proposals
- Technical proposal is submitted separately from Financial Proposal.
- Financial proposal must be password protected, otherwise proposal will get rejected.
- Latest Certificate of Registration of Business submitted
- Balance Sheet and Profit and Loss Accounts submitted for past three years.
- Is the Offeror, or any of its joint venture member, included in UN Security Council 1267 List and List of Suspended and Removed Vendors