Account Assistant

Plan International

Monrovia, Liberia

Experience: 3 to 5 Years

Skill Required: Accounts and Finance

Plan International is a leading girls and children’s rights organization. Plan strives for a just world that advances children's rights and equality for girls. We motivate our people and partners to:

empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability 

drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face 

work with children and communities to prepare for and respond to crises, and to overcome adversity

support the safe and successful progression of children from birth to adulthood 

Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!

As part of its commitment to support Plan International Federation reach 100 million girls so to Learn, Lead, Decide and Thrive, Plan International Liberia has developed a Country Strategy for the next five years (2019 to 2024) with specific focus on reaching 600,000 marginalized girls and children all over the country, with a strong commitment to work with partners at various levels to put an end to violence against girls and young women including Child Early Forced Marriage and Female Genital Mutilation (FGM) and other norms and practices that hinder their development and empowerment. 

Plan International Liberia is committed to ensuring that Child Protection and Youth Safeguarding, Gender Transformative programming and Influencing are key and an integral part of all its work in the country.

Role Purpose

Ensure that all Plan’s financial operations are conducted as per the prescriptions of the Operations Manual (OM). Whenever there is an exception adequate explanation should be provided and approved by appropriate management level. And ensure that all payments are accurate and processed on a timely manner

Dimensions of the Role

Planning daily accounting records to be made.
Attend the closing of monthly and annual operations and audits.


Financial Reports:

  • Participate in the preparation of Country’s annual budget and Year-end report.
  • Maintain and update Log book and Sub ledger for all advances, deposits, prepaid expenses, etc regularly.

Payment: (Secondary responsibility)

  • Ensure that all vouchers are properly attached with genuine, accurate and match each other, with arithmetic calculation and proper approval as per OM.
  • Reviewed payment request by ensuring that account line are accurate, three quotation are attached,
  • Ensuring that payment requests are reviewed and approved before entry is made into GL
  • Ensure that all completed payment requests are processed in a timely manner.
  • Cancel (stamped PAID) all PV and their supporting documents.
  • Ensure that cheques are accurate and match with the supporting documents and will be signed by authorize signatories.
  • Ensure that all the cheques issued or cancelled and all the vouchers raised or cancelled are follow the requirement in OM.
  • No cheque issued if it is not approved by FM or by appropriate authorizer.
  • Ensure that we do not release cheque to the payee if there is no submission of the receipt.
  • Ensure that the Receipt matches and attaches to the right payment voucher.

Payment Advance (Purchase Advance and Travel Advance):

Enter approved staff advance liquidation in GL.

Banking and Treasury: 

  • Expedite the payment and processing of taxes at the Bank
  • Timely prepare payment/transfers requests from GF and within the country.
  • Prepare disbursement request for SRs in a timely manner
  • Ensure funds are timely disbursement to SRs

Budget Compliance:

  • Checks PPM Budget versus actual report to ensure that budget exists before payment request is processed.
  • Enter inter-company recharge transaction in GL
  • Perform monthly BVA for the grant
  • Prepare monthly expenditure analysis by cost category and submit it to SGA for review.

General Ledger:

  • Enter all vouchers in GL in timely manner.
  • Ensure that the transactions are complete and accurate with self-explanatory and understandable description to whoever reads them.
  • Maintain GL log-book.
  • Maintain a good filing for all vouchers in the limited access area.
  • Maintain a record of vouchers borrowed by staff and ensure that they are returned and kept in the files.

Budget and Planning:

  • Prepare monthly cost/cash recovery for payment made on Plan bank account.
  • Ensure that GF financial records are intact in preparation of audit


  • Share good experience/practice among the team.
  • Keep Country Accountant informed of any initiative or difficulties relating to the job’s responsibilities.
  • Any other duties that may be assigned from time to time
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

  • Finance Department staff
  • Field and technical staff.

Technical expertise, skills and knowledge

Leadership behaviours  

  • Develops learning and continuous improvement
  • Communicates effectively
  • Demonstrates team spirit

Skills specific to the post

  • Computer literacy
  • Good knowledge of accounting software as well as Excel, Access, Word and PowerPoint.
  • Fluency in written and oral English
  • Demonstrate ability to give and receive feedback and criticism in a constructive and open way
  • A good team member.
  • Good listening and good communication
  • Troubleshooting
  • Good ability to plan.

Qualifications and experience

  • Bachelor’s degree in accounting or equivalent is required.
  • Minimum 3 years relevant experience in a similar position in a comparable organization.
  • Good knowledge of local accounting practices, standards, procedures and regulation