The role complements the Country Finance Manager in national accounting, IFRS, finance corporate systems, financial reporting to Poland (trial balance etc.. ) and internal financial controls in Poland.
Train and support new finance colleagues as the mission grows. Ensure compliance with national and group accounting regulations.
You will be responsible for:
Accounting:
Ensure timely and compliant accounting with regards to national and group regulation (IFRS, applicable national regulations)
Accountable for general and project ledgers of the mission
Support and enforce clear allocation of costs
Prepare or review payroll process (when delegated to a POE)
Oversees the exhaustiveness of the archiving system, ensuring an appropriate level of audit readiness
Manage advances and commitment by ensuring they are kept to a minimum or provide explanation when longer than 3 months.
Payment Processes:
Review and/or post in SAP financial transactions and/or in internal system
Support and /or supervise payments to suppliers, partners and staffs
Process and manage partners’ advances ensuring effective follow-up, timely payment and liquidation
Reconciliations & period end process:
Prepare and reconcile monthly VAT and Witholding tax schedules for payment.
Monthly reconciliation of balance sheet accounts
Review transactions postings and prepare correction journals for errors before period closure.
Treasury Management :
Ensure effective cash management with sufficient cash, for the day-to-day operations of the country office.
Prepare cash forecast in consultation with program and administration staff.
Internal Financial Controls and compliance :
Ensure that the appropriate financial control processes, procedures and systems are in place and followed in the country office.
Follow up on the implementation of audit report recommendations within the allotted time
Capacity Building and Line Management :
Supervise the accounting system (SAP) and provide the necessary support to financial and non-financial staff in their daily tasks
Supervise the activities of the account payable and/or intercompany assistant.
You will have the following technical expertise and skills:
Qualified accountant or part qualified accountant. Knowledge of Polish accounting laws.
Exceptional stakeholder management skills, including sufficient political credibility to work across all layers in the country, the response and interacting with the global finance team.
Strong written and spoken Romanian
Good written and spoken English
At least 3 years at a similar position.
Strong financial systems expertise. Fluency with complex financial systems including multi-currency accounting packages / ERP.
Communicates clearly, effectively and as appropriate to the audience.
Able to build networks and relationships under challenging conditions to promote high performance.
Values working in a team and willing to take on more responsibilities and support team members.
Solution focused; able to prioritise, deliver on time and cope with ambiguity.
Sensitivity to a wide range of cultures, context and varying levels of finance capability.
Knowledge of IFRS and Poland Financial Reporting to MOF
Experience in leading financial teams in Emergency Responses.
Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
