About the role:
This is a 12 month, replacement role with unaccompanied terms based in Dohuk, Iraq with travel to North East Syria with a salary within Band 2: €29,734 - €33,038
You will report to the Country Financial Controller (CFC) and will line manage the Senior Finance Officer and Finance Assistant in Duhok. You will work closely with finance staff inside Syria and liaise with the Systems Director, Programme Director and individual programme managers (Emergency Coordinator, WASH Coordinator and Protection Manager).
We would like you to start at the beginning of June 2018.
You will provide support to the Country Finance Controller to ensure the effective functioning of the finance department in Duhok and provide day to day technical support to programmes’ staff and work with NGO partners. The post holder will coordinate finance issues and build the capacity of national staff for both Concern and partners, and support national staff to manage and carry out the work of the finance function.
You will be responsible for:
- Guided by Country Financial Controller and his/her team, ensure that the Concern Worldwide financial policies and procedures are adhered to and implemented in a standardised manner.
- To manage the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by donors and Dublin HQ.
- Closely monitor all financial activities, and keep the Programme Director and Country Financial Controller advised of all situations which have the potential for a negative impact on internal controls or financial management performance.
- Assist the Country Financial Controller with external (donor, audit firm, partner organisation, government, etc.) and internal control audits as required.
- In collaboration with all relevant staff, ensure the protection of all programme assets (cash, inventory, etc.) through the enforcement of internal controls and procedures, including regular updating of fixed asset inventories.
- Maintain up-to date knowledge of and implement local government requirements and regulations related to financial matters including statutory deductions from national staff salaries such as income tax, social security, etc.
Training & Staff Management:
- Train the Senior Finance Officer so that s/he can take programme accountant role upon completion of the international assignee’s contract period.
- In collaboration with the HR Manager, ensure that job descriptions of the finance department staff are up-to date and staff are clear with their roles and responsibilities.
- To carry out timely Performance and Development Reviews (PDR) of all finance department staff but also develop and implement staff development plan for the finance department staff.
- Lead in facilitating and providing orientation. Basic training, technical support and guidance to the country program staff, particularly budget holders, for skills improvement in the areas of Concern and donor budget preparation and monitoring, budget revision, reporting and its interpretation, and internal control. as per Concern’s standard practices
- To supervise all programme office bank relations and bank account activities.
- To oversee the timely preparation, review and approval of all bank account and cash reconciliations on as regular a basis as necessary for effective financial control.
- Assist the PD and CFC in ensuring compliance with Concern Worldwide policies and procedures and assume responsibilities in the implementation of country specific policies such as authorisation limits, cash holding limits, cash movements, credit terms, advance payments, use of bank payment instruments.
- To be responsible for review of funds transfer requests from the field and timely preparation and follow-up/handling of Cash Transfer Requests to the field offices to ensure that appropriate balances are maintained to facilitate programme implementation
- Assist PD and other budget holders in conducting the budget process, ensuring that appropriate levels of technical support and guidance is provided to all budget holders during the process of preparing the annual country operating budget and subsequent revisions.
- Assist budget holders with preparation of donor budgets; interpretation of budgeting guidelines; ensure compliance with donor regulations and to ensure their incorporation into the country annual operating budget & revisions.
- Undertake the CLOFAT assessment with potential Partners on a timely and comprehensive basis;
- Summarise CLOFAT findings and recommend whether partnership is workable with resources available.
- Ensure a Partner Finance Action Plan is developed and implemented for any weaknesses found on the CLOFAT Through periodic systems reviews, trainings to the partner and others initiatives. Update the Partner Finance Action Plan as it relates to each partner with information as to capacity building carried out, progress achieved, and any new capacity building needs identified.
- Ensure CLOFAT is signed off by all the relevant staff members (Country Financial Controller, Programme Director, Project Manager and Country Director).
- Ensure that all CLOFAT Progress on Finance Action Plan documentation are maintained on the Partner File for future reference.
- Monitoring For each Partner, using CLOFAT and any other available material as a basis, prepare a Partner Monitoring Programme.
- Carry out Systems Review visits in accordance with the Partner Monitoring Programme.
- Perform regular Transaction Audits in accordance with the Partner Monitoring Programme.
- Review financial reports and transaction lists provided by the partner on a timely basis, bringing any unusual transactions and budget variations to the attention of the Programme Manager.
- Ensure an updated risk assessment is completed at least annually and is signed off by Senior Management After each field visit prepare and disseminate a Partner Visit Report.
- Partner Contract Management Assist the partner, in conjunction with the Programme Manager, on budget preparation. Ensure the Partner is able to submit regular and accurate Financial Reports using the template provided by Concern. For any Partner Finance Report issues found, obtain appropriate explanations from the Partner staff before recommending the release of the following tranche of funds. Incorporate any weaknesses found on the partner report compilation into the Partner Finance Action Plan. Assist the partner in meeting any procedural requirements (whether those of Concern or of a donor) detailed in the Partner Contract.
- Ensure regular communication with Programme, Finance staff and Partner staff is maintained at every level of Partner Management.
- Ensure programme staff are aware of their responsibilities in regard to monitoring of partners. Ensure sign off from appropriate senior Programme representatives is obtained on the CLOFAT, Partner Monitoring Programme and Annual Risk Review.
- Ensure Partner Reports and findings are circulated to all interested parties within Concern and the Partner. Ensure all documentation relating to Concern‘s financial relationship with the partner is filed correctly and updated where necessary.
- Support emergency responses when required.
- Represent Concern at relevant coordination meetings at local and national level as required.
- Contribute to development, review, and revisions of financial and systems related procedures.
- Any other tasks mutually agreed with the PD and/or CFC.
Your skills and experience will include:
- Part or full Accountancy Qualification (e.g. CPA, ACA, ACCA).
- 2-3 years finance experience, preferably in an international development or relief context.
- Experience in developing staff capacity both on technical and management aspects.
- Experience managing significant programme budgets.
- Experience of working with and supporting partner organisations.
- Willing and able to work in a sometimes stressful and constrained working environment.
- Must be fully fluent in English and preferably also Arabic.
We would also like:
- Knowledge of development issues and concepts.
- Ability to work under pressure to meet tight deadlines.
- Good team worker.
- Good communication and negotiation skills.
- A good understanding of computer applications i.e. Microsoft word, Excel etc.
- Knowledge of accounting software, specifically Microsoft Great Plains would be an advantage.
- Cross cultural awareness and sensitivity.
- Empathy with Concern’s goals and a commitment to capacity building, protection and participation.
- Good communication and training/capacity building skills.
- Proven organization, planning and management skills.
- Flexible and adaptable to a changing environment.