About the World Bank Group:
Established in 1944, the WBG is one of the world’s largest sources of funding and knowledge for development solutions. In fiscal year 2018, the WBG committed $67 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $24 billion was concessional finance to its poorest members. It is governed by 188-member countries and delivers services out of 120 offices with nearly 15,000 staff located globally.
The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions and thirteen Global Practices to bring best-in-class knowledge and solutions to regional and country clients.
IFC, a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. Working with more than 2,000 businesses worldwide, IFC uses its capital, expertise, and influence to create markets and opportunities in the toughest areas of the world. In FY18, IFC delivered a record $23.3 billion in long-term financing for developing countries, leveraging the power of the private sector to help end poverty and boost shared prosperity.
The Budget and Business Administration Department (CBA) integrates IFC financial sustainability and resource and administration functions under one umbrella to enable execution of management and operational needs in the best way. Aligning IFC’s strategy and resource management capabilities and deliverables while supporting IFC’s financial sustainability mandate is imperative for our strategic engagements and client delivery. The team responsible for CBA’s budget and finance work program is co-located in Washington DC (HQ) and WBG’s Chennai Office. Team members located in WBG’s Chennai office, mapped under the unit WFABC, provide support and interact with IFC colleagues based in Washington DC (HQ) on a day–to–day basis.
CBA is looking to recruit a Chennai-based Accounting Assistant to provide transaction processing and related support to several IFC units, including CPOVP (Partnerships, Comms & Outreach), CRFVP (Risk & Finance), CCAVP (Compliance Advisor/Ombudsman) and CSTVP (Corporate Strategy & Resources), amongst others.
Roles & Responsibilities:
This position is responsible for processing procurement transactions, following up with TTL /Project Managers and SAP approver for pending transactions and coordinating with Procurement, HR & Accounts payable for timely issuance of POs, ST appointments and payment to vendors.
- Monitor client service account and take immediate action
- Process transactions in the system to request for goods and services
- Communicate with client unit/task team leader (TTL) / Project Manager (PM) to gather all required information pertaining to PO creation
- Liaise with Corporate Procurement, Accounts Payable & Human Resources, to ensure that purchase orders, payments and ST appointments are processed quickly and accurately
- Communicate with TTL / PM for invoice approval
- Communicate with Unit Manager for SAP approval
- Update the transaction database with the status of transactions processed and
- Coordinate with clients within the Bank and with external vendors to ensure timely payments and resolve processing delays
The successful candidate should have:
Education and Experience:
- Minimum: Undergraduate degree in Accounting or Commerce from a reputed institute
- Minimum: Two years relevant experience, preferably with a multinational organization
Core Technical Knowledge and Skills:
- Experience in Accounts Payable function in SAP or any other enterprise resource planning system is desirable, but not required.
- Proficiency in Microsoft Windows applications, such as Excel, Word and Power Point. Demonstrated ability to learn new technology quickly and effectively.
- Good analytical and communication skills.
- A positive and self-starter attitude (motivation, drive, initiative); and ability to work in a team-oriented, and multi-cultural environment
- Should be client focused, flexible and work effectively with other staff in the unit and outside.
- Fluency in written and spoken English required
- Meet WFA Competencies at GC level (given below).
- Deliver results for clients – Takes personal responsibility to make things better for the client. Displays understanding of client context and environment and interacts with them tactfully and diplomatically. Understands the department's priorities and how they relate to those of the organization. Demonstrates an independent sense of urgency and initiative; takes ownership for meeting agreed upon deadlines for routine issues.
- Collaborate within teams and across boundaries – Initiates collaboration beyond the team. Seeks opportunities to collaborate within own department and displays an open, helpful attitude toward others. Approaches conflicts as common problems to be solved. Involves others and seeks additional perspectives when needed. Considers the impact of work on WBG.
- Lead and innovate – Suggests improvements to solve problems. Applies problem solving skills to engage self and others in developing solutions. Considers own behavior in context of WBG's values and mission and recognizes impact on others. Adapts own work to new approaches/processes.
- Create, Apply and Share Knowledge – Proactively and regularly shares knowledge. Provides guidance and coaching to more inexperienced staff in areas of assigned responsibility or expertise. Shares knowledge and information with others across the work unit or department. Provides feedback on the work of others; recognizes importance of multiple perspectives.
- Make Smart Decisions – Identifies information needed to support decisions. Locates and accesses appropriate sources of information/data to support decision-making. Demonstrates a basic understanding of risk and risk management concepts. Acts with a sense of urgency in time-sensitive situations.
- Client Understanding and Advising – Follows through on client inquiries, requests, and addresses problems promptly and non-defensively. Proactively keeps the client up-to-date on the progress of projects. Makes decision by following guidelines and procedures.
- Broad Business Thinking – Keeps informed on business operations. Enquires about the relationship of delivered support/services to the business as it pertains to assigned area of responsibility and related projects. Seeks out relevant information related to clients from available sources including supervisors, peers, clients, intranet/Internet, and documentation. Provides a business-based rationale for determining the necessity of incremental improvements and communicates viewpoint using the client's own terminology with limited jargon.
- Project Management – Sets personal objectives and goals and manages use of own time. Works towards accomplishing own daily, weekly and annual objectives. Learns from mistakes and adjusts goals and courses of action to meet changing needs. Sets priorities for his/her work to stay on top of the workload and tackle the most important issues first. Considers work/project timelines and the time it takes to get things done. Sets priorities, properly plans, keeps track of activities completed and in progress, and keeps clear, detailed records of activities related to accomplishing stated objectives, arrangements, etc.
- Analytical Thinking – Gathers and links data. Reviews for non-conformity and gathers further information in response to problems. Collates and reports information. Identifies direct cause-and-effect relationships. Identifies trends and exceptions. Investigates to define problems more accurately. When looking at information, sees patterns, trends, or missing pieces. Recognizes when a current situation is like a past situation. Will accept other solutions when conventional methodology does not work. Makes ideas or situations clear, simple, and/or understandable. Assembles ideas, issues, and observations into a clear and useful explanation. Restates and/or interprets existing observations or knowledge in a simpler fashion. Is prepared to look beyond the data for solutions.
- Policies and Procedures – Exhibit working knowledge of policies and procedures applicable to carrying out daily responsibilities. Abide by relevant policies and procedures in completing various tasks. Demonstrates knowledge of the most used policies and procedures and applies them when situation is clear and lacks problems. Can exercise independent judgement regarding relevant policies and procedures.
- Risks and Controls – Demonstrate understanding of key risks and internal control procedures in the related processes. Able to identify key risks and mitigating control steps in own functional areas. Perform internal control procedures in compliance with the overall risk and control framework. Takes proactive measures to know the internal control procedures (e.g., talks with business leaders about their goals and priorities).
- Information Technology and Systems – Exhibit working knowledge of key information technology and main systems in own function areas. Effectively utilize such technologies and systems to successfully carry out work programs.
- Communication – Express and exchange information in a clear and concise manner (Writes clearly and concisely simple work-related documents). Listen actively and confirm understanding. Recognize own biases and assumptions and try to understand the impact of others' cultural norms on communication styles. Contribute to a transparent and engaging work environment by sharing views and ideas openly and professionally. Uses clear and easily understood writing styles when communicating technical information to non-technical individuals. Understands that different writing styles are required for different documents or audiences.