Accounting Assistant

International Maize and Wheat Improvement Center, Texcoco, Mexico

Skill Required:, Finance and Accounts
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
12th December, 2020


Job Description

JOB DESCRIPTION

  • The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT®, is a not-for-profit agricultural research for development organization with partners in over 100 countries.
  • CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of Accounting Assistant to work in the Finance Department of CIMMYT.
  • The position is based at CIMMYT’s campus in Texcoco, State of Mexico, located 45 km northeast of Mexico City, Mexico.

Specific duties:

  • Conduct a proper record of all related transactions to CIIMYT’s operation.
  • Receive and keep track of all accounts payable journals and ensures all accounting records affect the correct ledger accounts and categories depending on the type of expense.
  • Perform monthly update of accounts payable balances including cancellation of outstanding transactions.
  • Identify those expenses that are subject of V.A.T.’s return and post required transactions.
  • Provide support for monthly reconciliation of V.A.T.’s account balance.
  • Perform detailed checking of supplier invoices to ensure that all requirements are fulfilled according with Mexican tax law.
  • Process payment proposals and expense journals received from the programs in accordance with payments schedule.
  • Perform close follow up to payment requests and purchase orders that may be incomplete or with some inconsistency in order to clarify and achieve the payment of all liabilities.
  • Create new supplier accounts into Dynamics Ax and sends bank accounts information to treasury department.
  • Confirm payment details to suppliers.
  • Perform follow up to prepayments to suppliers and review supporting documentation for closing them.
  • Send accounts statements of corporate credit cards on a monthly basis.
  • Send personal accounts statements to users as well as monthly reports for balance’s control.
  • Follow up the personal accounts balances for maintaining proper control according to established policies.
  • Provide support to users for proper using of accounts and of Dynamics AX as required.
  • Keep track of the file cabinets that contain all the accounting documentation received in the central file, according to the consecutive number assigned by the system.
  • Update a database that contains all the information of the existing documentation inside the file room.
  • Identify the location of the requested documentation through the archive database.
  • Provide support and submit requested information for Funder audits.
  • Participate in other related tasks as assigned by his supervisor.

Required academic qualifications, skills and attitudes:

  • The selected candidate must have a bachelor’s degree in Accounting, Administration or related field.
  • At least 1 year of experience in in accounts payable, treasury and general accounting or in similar activities and positions.
  • ERP knowledge, it would be a plus having experience with Dynamics 365 and automation processes.
  • User Advanced level in the usage of MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
  • Low-intermediate level of English. English will be tested and candidate should score a minimum of B1 on CEFR.
  • The candidate must exhibit self-directed, sense of urgency and commitment to his responsibilities and deadlines
  • The selected candidate must exhibit the following competencies: Customer Orientation, Pro-activity, Relationship Management, Problem-Solving, Communication, Teamwork and Achievement Orientation.

Source:https://www.cimmyt.org/careers/jobs/accounting-assistant/


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