The incumbent works in collaborative environment and reports directly to Head, Accounts Payable Unit who will provide overall direction, work assignments and instructions on tasks.
Responsibilities:
Process all incoming invoices and payment requests, ensuring complete accounting of all invoices and obligations.
Ensure compliance with ICAO Procurement Code and adherence to contractual terms.
Timely process of invoices ensuring that updated expenditures are recorded in the Financial Statements.
Where applicable, verify that payment details comply with Bank Guarantee instructions.
Verify that all invoices are settled in preparation for contract closure.
Verify that advance payments are secured by a Bank Guarantee in compliance with Financial Regulations.
Re-process payment for returned electronic payments and stale-dated cheques.
Process transaction reversals, corrections and adjustments.
Update of the payment and general ledger records.
Ensure complete reporting of unrecorded/unbilled liabilities.
Record all obligations ensuring compliance with International Public Sector Accounting Standards (IPSAS).
Minimize financial risks associated with non-payment/late settlement of liabilities.
Detect transaction errors and omissions, thereby improving the accuracy of financial information.
Timely follow-up with Suppliers ensures timely resolution of outstanding statement balances.
Enhance the reliability and consistency of supplier master data.
Provide operational support by ensuring timeliness in the establishment of new supplier accounts.
Reduce or eliminate duplicate supplier records through centralised validation of new supplier requests.
• Enhance supplier ledger integrity by ensuring changes are appropriately processed.
Education:
A diploma of College Studies (DEC), or equivalent, including proof of successful completion of courses in accounting fundamentals and computer processing.
Work Experience:
At least 6 years of Finance-related experience, of which at least 4 years is of practical operational accounting experience.
Practical experience in double entry transaction processing, preparing reconciliations and account analyses.
Experience using computerized accounting systems.
Experience in using Microsoft Excel at an intermediate skill level.
Experience using Microsoft Word or other word processing applications.
Languages:
Fluent reading, writing and speaking abilities in English.
