Accounts Payable Assistant

Plan International

Warsaw, Poland

Experience: 0 to 3 Years

Skill Required: Accounts and Finance

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years and are now active in more than 70 countries.

How have Plan International responded to the Ukraine Crisis?

  • Since March 2022, Plan International has been responding to the crisis in partnership with civil society organisations in Poland, Romania, and Moldova to meet the needs of those affected by the crisis as well as host communities, and we are also extending operations in Ukraine itself.
  • We are supporting an integrated education and child protection response, incorporating mental health and psychosocial support (MHPSS), with cash and voucher assistance (CVA) as a modality. 

What can you bring?

  • As Accounts Payable Assistant, your role will complement the overall payment flow of the response in either Moldova, Poland, or Romania with a focus on timely payment to suppliers and partners and bookkeeping. You will have specific responsibility for the purchase ledger and undertaking the processing and payment of all supplier invoices, partners payment and expense claims. 
  • You'll be responsible for the day to day operation of the Purchase Ledger systems (including local currency and €) for the Plan Country office, which will include the following tasks: 
  • Check invoices - including coding, authorisation and required backup, ensuring that all submitted to Purchase Ledger comply with Plan’s finance procedures
  • Liaising with external suppliers regarding queries both in writing and on the telephone
  • Bank Reconciliation for Supplier Invoices Payments
  • Supporting the Accountant in preparing and analysing financial transactions, month and year end reporting and analyses
  • Supporting the establishment and operation of an archiving system for supplier payments, all vouchers and partner liquidations in country
  • Supporting monthly cash forecasts for the country office and liaising with the Country finance manager for final consolidation
  • Supporting petty cash replenishment vouchers and validating petty cash count on a regular basis as per Plan financial guidelines

You'll have:


  • Knowledge of internal controls in financial management
  • Problem solving skills and hands-on behaviour
  • Team player approach and good communication skills 
  • Strong written and spoken English


  • Financial higher education 
  • Financial systems expertise. Fluency with complex financial systems including multi-currency accounting packages / ERP 
  • Knowledge and experience in using SAP and Microsoft D365