Admin and Finance Assistant

United Nations Development Programme, Sana'a, Yemen

Skill Required:, Finance and AccountsHR and Admin
Preferred Experience: 
5 years
Closing Date for Applications: 
18th February, 2020

Job Description


The three years joint programme “Supporting Resilient Livelihoods and Food Security in Yemen joint programme financed by EU, will be implemented by FAO, ILO, UNDP and WFP in six vulnerable governorates: Hajjah, Hodeidah, Lahj, Abyan, Taiz and Sana’a.

The overall objective of the programme is to contribute to reduced vulnerability and strengthened resilience capacity of crisis-affected communities in Yemen through creation of sustainable livelihoods and access to basic services.

The Specific Objective (Outcome) of the programme: Crisis affected communities are better able to manage local risks and shocks for increased resilience and self-reliance. The joint programme expected to achieve the following results over the implementation timeframe:

Output 1. Community livelihoods, productive assets and food security are improved to strengthen resilience and self relianace;
Output2. Vulnerable communities benefit from solar energy for sustainable livelihoods opportunities and enhanced social service delivery; Output 3: Communities and local authorities have enhanced capacities to respond to conflict and gender sensitive priorities needs

UNDP has contracted nine NGOs in North and South to implement the project. Yemen seeks to hire Admin and Finance Assistant based in the UNDP Country Office in Sana’a to support the Project’s administrative and finance operations.

Duties and Responsibilities

Under the direct supervision of the National Coordinator, the Admin and Finance Assistant provides support services ensuring high quality, accuracy and consistency of work. He/she works in close collaboration with the project staff, operations and programme as required to exchange information and support project delivery. The Admin and Finance Assistant will provide administrative and programmatic support as guided by project manager.


  • Provide general office assistance and handle routine administrative tasks;
  • Follow up on day-to-day financial and administrative activities of the project including managing travel arrangement, information dissemination, correspondence and translation;
  • Liaise with the project team to ensure timely submission of progress reports, plans and relevant documents;
  • Liaise with the country office and project staff to ensure timely submission and processing of requests;
  • Assist in following-up with finance, procurement and human resources units and ensure timely delivery of services;
  • Organize meetings for the project management, as well as recording meetings by taking notes, preparing minutes and recording decision points generated;
  • Maintain all project files and records and update project inventory records;
  • Prepare notes, letters, background information and hand-outs;
  • Plan and contribute to portfolio – related communications advocacy events
  • Assist in maintaining and preparation of budget revisions;
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas, prepare complete requests to procurement and follow up;
  • Maintenance of the internal expenditure control system including timely corrective actions on posted vouchers, including vouchers with budget check errors, match exceptions, and unapproved vouchers;
  • Perform reversals and other financial correction in Atlas as required;
  • Prepare requests and vouchers for payments and submit to finance unit through RDP and DocuSign;
  • Follow up with operations on the timely delivery of required services;
  • Collect and review financial reports and any supporting documents submitted by responsible parties of the project and file them in the SharePoint;
  • Compile, copy and file all project financial reports (CDR) and filing;
  • Provide administrative and financial support to the project finance associate as needed;
  • Perform other duties as required.

Required Skills and Experience


  • Secondary Education, with specialized certification in Accounting and Finance;
  • Bachelor’s degree in economics, finance, accounting, law, public administration or other related field desirable, but it's not a requirement;
  • Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.


  • 6 years of experience in administrative work, accounting/finance, economics, or other substantive area is required or 3 years of relevant experience with a bachelor's degree is acceptable. Experience with international development projects would be considered as a strong asset;
  • Ability to use information and communication technology (ICT) as a tool and resource, experience in the use of computers and office software packages (MS Word, Excel), and knowledge of spreadsheet and database packages; experience in handling web-based management systems;
  • Experience with PeopleSoft/ATLAS, knowledge of IPSAS, are an asset;
  • Working experience in the United Nations system, particularly UNDP, is an asset.

Language Requirements:

  • Fluency in English and Arabic, both written and oral.


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