Admin & Finance Assistant

Dan Church Aid, Gambella, Ethiopia

Skill Required:, Business Development/ Resource MobilizationFinance and Accounts
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
17th May, 2021

Job Description

Main tasks of the position:

Job Summary

The role of the Administration and Finance Assistant is to handle all cash transactions and administration/HR related activities.  She/he is responsible for effecting cash, maintaining & updating cashbook, Office management, and HR management of Gambella Field Office. S/he works under the supervision of the Finance and Administration Coordinator.

Specific Duties and Responsibilities.

  • Handle all cash transactions of the field office.
  • Maintain and update field office cashbook on daily basis and have up-to-date petty cash balances.
  • Keep all cheque pads in the safe box.
  • Ensure withholding tax receipt is issued whenever tax is withheld from purchase of goods and services.
  • Ensure that all transactions adhere to DCA financial guidelines and control systems.
  • Ensure all financial documents are properly filed and handled.
  • Effect all cash for authorized payments.
  • Ensure all necessary documents are attached to the payment request before effecting any payment.
  • Follow-up cash advances and ensure they are duly refunded and/or settled.
  • Make daily cash count for balance checking purpose and investigate the possible differences and their causes (if any).
  • Perform coding and record cash transactions in the daily cashbook. 
  • Check the validity of the invoices.
  • Maintain proper records management for all Administrative correspondences & records.   
  • Updates personnel files of field office employees.
  • Ensure field office employees records & files are kept safely.
  • Make sure that all-important records are attached in each staff file.
  • Keep and updates annual leave tracking sheets of all field office staffs.
  • Make sure annual leaves, R&R leaves, sick leaves, compensatory leaves and other types of leaves are utilized as per DCA staff procedure manual & all leave records are attached in each staff file.
  • Ensure office arrangements and set up are attractive, conducive & economical.
  • Make sure offices, guesthouses, premises & other facilities are clean & ready to use.
  • Make sure that refreshment services are served for field office employees timely and properly
  • Distribute staff phone credit on monthly basis
  • Make sure all communication systems & equipment are functioning properly, and they are utilized in economical ways.
  • Make flight booking for field office staffs whenever they travel for company business as well as R&R leaves.

Key Qualifications / Experience:

  • Diploma or B.A Degree in Business Management, Accounting or any other related Field.
  • Minimum of two years of experience in similar Experience for BA and more that four years for Diploma
  • NGO Experience is highly desirable.
  • Excellent skills in written an oral English and computer literate

Technical & Other Skills

  • Good level of computer literacy, including database applications.
  • Working experience in similar context is an asset.
  • Working capability in English is required. Working knowledge of a local language is an advantage.


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