Background

Under the supervision of the program manager in Burkina Faso, the Administrative and Financial Assistant, ensures the effective and efficient functioning of the country office while maintaining total confidentiality in all aspects of the position, '' application of procedures, management of information dissemination and monitoring of deadlines and commitments. He or she is part of the support team of the Agency's Management group.

The Administrative and Financial Assistant will be responsible for providing overall assistance to the UN-Habitat program officer.

In addition to the specific actions mentioned below, the incumbent will take care of the so-called `` Standard '' daily tasks of an Administrative and Financial Assistant. This will include managing mail, entering documents / reports, inventory of office equipment, electronic filing of documents, electronic management of appointments, drafting of letters / emails and other documents, welcoming visitors, receiving telephone calls, supervising the logistics of the Office and the equipment made available to implementing partners of UN-Habitat projects and performing any other task, whenever it is competent will be required.

Duties and Responsibilities

Alongside the UN-Habitat Program Officer, he or she will provide administrative, financial and logistical support at the global level and at the level of each of the UN-Habitat projects and programs in Burkina Faso and with the implementing partners of said projects / programs as follows:

• The acquisition of office supplies, equipment and materials while following the procedures required by the United Nations System;
• Preparation and participation in commemorative ceremonies in line with the mandate of UN-Habitat;
• Preparation of financial reports;
• Participation in meetings and note-taking for the drafting of reports of meetings of UN-Habitat and its partners in Burkina Faso;
• Financial management, monitoring of the budget and financial authorizations;
• The preparation of the missions of UN-Habitat headquarters in Burkina Faso;
• The organization of travel for partners going on UN-Habitat missions outside Burkina Faso;
• The preparation of budgets for workshops / seminars and the request for the release of funds;
• Organization and participation in workshops / seminars and payment of per diems;
• Support the preparation of budgets for UN-Habitat projects and programs in Burkina Faso;
• The execution of field missions to support the team affected in the field;
• The establishment and monitoring of administrative policies and procedures in personnel management;
• The keeping and conservation of administrative and human resources files of the personnel (contracts, social security, insurance, disciplinary measures, work certificate, etc.);
• Facilitation of recruitment processes (calls for tenders, preparation of job profiles, launch of job offers, tests and interviews);
• Supervision of office logistics and equipment made available to implementing partners of UN-Habitat projects;
• Support for resource mobilization.

Impacts of the results:

The key results have an impact on the effective functioning of the Office. Good time management and organization strengthen the capacity of the Office as well as the image of UN-habitat as an effective actor in the development of the country. The initiative taken by the incumbent has a decisive impact on the results of tasks completed on time.

Required Skills and Experience

Qualifications required for the position:

Education:

• Holder of a BTS / DTS or DUT, in management assistantship, or another equivalent diploma

Experience:

• Six (06) years of minimum experience in the field of secretarial work and accounting, in particular in projects and programs in national execution or any other type of development project;
• Good knowledge of the procedures of the United Nations System.

Language :

• Mastering French ;
• Knowledge of English is an asset.

Source:https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=34884&HRS_JO_PST_SEQ=1&hrs_site_id=2