Admin & Finance Officer

United Nations Development Programme, Islamabad, Pakistan

Skill Required:, Business Development/ Resource MobilizationFinance and Accounts
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
18th January, 2019

Job Description


Leveraging the current ‘youth bulge’ in Pakistan, where almost 29% of the population is considered as youth between15 and 29yrs of age, is certainly one of the more formidable and complex challenges facing the country right now. Understanding the needs, challenges, opportunities, and the aspirations of Pakistani youth is essential if Pakistan is to succeed in its efforts to promote a sustainable and inclusive development process to achieve the Sustainable Development Goals as outlined in the Government of Pakistan’s Vision 2025 Roadmap. In line with the youth centric development initiated by the Government of Pakistan in recent years (the provincial youth policies, the Prime Minister Youth Programme, and the general inclusion of youth in the political process) all point to the active role of young people in the future development trajectory of Pakistan.

As part of our engagements in more 170 countries, UNDP partners with young people, youth organizations and actors from civil society and private sector to governments, and members of the UN family to promote youth-focused and youth-led development. With the 2030 Agenda as a guiding thread, we work to advance young people’s participation in civic and political life, their economic empowerment and their role as resilience-builders. In Pakistan, UNDP has been at the forefront of promoting youth-focused development programming. As part of the UNDP National Human Development Report, UNDP led Nation-wide consultations with youth and key stakeholders to determine the challenges youth are facing in the areas of engagement, education and employment and consequently designed a set of policy recommendations to address these challenges. As a result of this extensive consultation and analysis, we have devised the Youth Empowerment Programme, Kamyab Jawan (successful youth) a framework programme which seeks to support the Government of Pakistan with the implementation of the key recommendations of the Human Development Report.

The Youth Empowerment Programme under the Crisis Prevention and Recovery Unit is specifically seeking to promote civic and social engagement of youth for effective and inclusive policy-making and implementation, support specific target groups of youth in public and religious educational establishments to acquire the critical life skills necessary to succeed in an inclusive society and lastly to promote economic empowerment of youth through employment and entrepreneurship.

Regarding the economic empowerment of youth, UNDP aims to address key challenges faced by youth across the developing world including structural barriers faced by youth in the labour markets, capacity issues to productively participate in the economy, lack of access to finance to start own enterprises, exclusion from productive value chains of private businesses, and inequalities in the labour markets.

In this respect, the project is seeking the services of Admin and Finance Officer.

Duties and Responsibilities

Summary of Key Functions:

  • Ensures provision of efficient procurement and logistical services
  • Ensuring Strategic direction of the project operations.
  • Ensures effective and accurate financial resources management and supervision of subordinates.
  • Ensures efficient and effective hiring and management of project human resources

Ensuring Strategic direction of the project operations, focusing on achievement of the following results:

  • Full compliance of operations with UN/UNDP rules, regulations and policies and implementation of corporate operational strategies.
  • Establishment of collaborate arrangements with potential partners, a Client relationship Management system for resource mobilization purposes and appropriate operational partnership arrangements.
  • Project business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical and ICT services.
  • Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.
  • Knowledge building and sharing with regards to management and operations in the Project, organization of the operations staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UNDP knowledge networks and communities of practice.
  • Assess the impact and effectiveness of the project through regular field visits and highlight achievements, progress and challenges through impact and results-driven reports.
  • Manage human resources issues, including hiring staff, identify and sub-contract implementing partners and ensure satisfactory performance, and supervising and assessing performance.
  • Ensure integrity of financial and administrative procedures as well as a consistent application of UNDP rules and procedures about project implementation and operations;
  • Supervise requisitions, purchase orders and payment requests in ATLAS, and ensures monthly delivery updates to the National Project Manager on financial delivery performance;
  • Provide leadership and oversight to ensure that qualitative services are provided to national partners including fair and transparent procurement process and efficient operational support.
  • Organization and oversight of project cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site.

Ensures effective and accurate financial resources management focusing on achievement of the following results:

  • Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations.
  • Proper management of the contributions management business process and accounting for contributions to ensure that the money due to UNDP is properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation.
  • Organization and oversight of project cash management processes, including liquidity management, recommendation of imprest level, risk assessment; timely accounting and reconciliation of all transactions, security for cash assets on site.
  • Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ of the results of the investigation when satisfactory answers are not obtained.
  • All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures.

Ensures strategic human resources management focusing on achievement of the following results:

  • CO compliance with corporate human resources policies and strategies.
  • Optimal staffing of the project.
  • Oversight of recruitment processes in accordance with UNDP rules and regulations, appropriate use of different contractual modalities, contracts management, OM performing the function of HR Manager in Atlas.
  • Establishment and maintenance of the proper performance management and staff development systems. Implementation of the Universal Access strategy on learning ensuring access of the staff to role appropriate learning activities.

Ensures provision of efficient procurement and logistical services focusing on achievement of the following results:

  • Project compliance with corporate rules and regulations in the field and elaboration of the Project procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement.
  • Elaboration of the Project contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNDP rules and regulations,
  • Proper management of UNDP assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the CO’s assets.


Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

  • Preparing information for advocacy
  • Identifies and communicates relevant information for a variety of audiences for advocating UNDP's mandate

Results-Based Programme Development and Management

  • Contributes into results through primary research and analysis
  • Assesses project performance to identify success factors and incorporates best practices into project work
  • Researches linkages across programme activities to identify critical points of integration
  • Monitors specific stages of projects/programme implementation
  • Analyzes country situation to identify opportunities for project development
  • Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

Building Strategic Partnerships

  • Maintaining a network of contacts
  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

  • Enhancing processes or products
  • Generates new ideas and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

  • Providing inputs to resource mobilization strategies
  • Analyzes information/databases on potential and actual donors
  • Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing

  • Basic research and analysis
  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Documents and analyzes innovative strategies and new approaches

Required Skills and Experience


  • Master's Degree in Business Administration, Public Administration, Economics or Finance or professional accountancy certifications.
  • Completion of advance level of Professional Certification in Public Procurement (CIPS or equivalent)

Experience: 1 year of relevant experience at the national or international level in providing support and advisory services, hands-on experience in administration, finance and procurement of development projects.

Language Requirements: Fluency in the English is required.


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