The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives.
With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people.
The Alliance a member of the CGIAR Consortium ( www.cgiar.org ) a global research partnership for a food-secure future.
About the position
The Alliance of Bioversity International and CIAT is seeking to recruit an Administration Analyst. The Administration Analyst will be responsible for providing efficient and effective administrative, logistical, and operational support to the research projects and coordination office. The incumbent will be based in Arusha, under the direct supervision of the Coordinator of Administration & Operations. The person selected will act as the focal point for processing requests made by research staff following the institutional procedures to contribute to the efficient delivery of projects.
Key Responsibilities
Maintain permanent communication and support the lead administrative aspect of research projects for planning, execution, and monitoring of travels, events, services,and contracts.
Preparation of requests and travels legalization in OCS/Agresso for all research units of the Alliance operating out of the Arusha office.
Preparation of requisitions for supplies and services in Agresso and follow up on goods and services received note.
Support the Coordinator of Administration & Operations with requests for research programs staff, temporary staff, and students.
Preparation of requisitions in OCS/Agresso and monitoring payments for national and international consultants.
Logistical support to all research units of the Alliance operating out of the Arusha office, visitors, and participants in courses and workshops, facilitating the flow of communication within the team.
Monitoring of the budget execution of all research programs in the country.
Support the Coordinator of Administration & Operations and PIs in the daily maintenance of the office operations.
Requirements
Bachelor's degree in Business Administration, Logistics and Procurement, Accounting, or related discipline with a minimum of 2 years of relevant experience.
Proficiency in Microsoft Office package.
Advance command of the English language, both written and spoken.
Sound knowledge of standard office operations and procedures.
Strong client orientation and service approach.
Strong interpersonal, communications, and teamwork skills.
Well-developed skills in personal organization, priority setting, problem-solving, and accuracy.
