Administration Assistant

Norwegian Refugee Council, Lebanon

Skill Required:, Business Development/ Resource Mobilization
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
26th September, 2019


Job Description

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Duties and responsibilities

Generic responsibilities

  • Ensure adherence with NRC policies, tools, handbooks and guidelines
  • Implement delegated support function portfolio according to plan of action
  • Prepare and develop status reports as required by management
  • Ensure proper filing of documents
  • Promote and share ideas for improvement of the support function
  • Ensures that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and reports any breaches/concerns to the line manager and/or focal point for proper action.
  • Ensure that all protection related detected cases are referred to the concerned referral focal point and to the related Protection Coordinator.

Specific responsibilities

  • Coordinate and maintain records for staff office space, phones and office keys
  • Follow up on lease agreements in Coordination with the Support Manager
  • Create an inventory of kitchen & office supplies and initiate order and follow up accordingly
  • Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies
  • Request and dispatch mobile sim cards (pre and post-paid) for staff
  • Coordinate hotel reservation for accommodations and conferences as needed and follow up on payments and agreements
  • Support in organizing workshops internally and externally by liaising with different departments
  • Follow up on visibility orders for the office, distribution and dispatch
  • Prepare daily contracts related to administration work and needs
  • Issue Purchase requisitions and orders for all admin related needs including, kitchen supplies, office needs etc.
  • Prepare Payment vouchers and follow up with Finance department on payments
  • Follow up on maintenance and repairs of offices, apartments and centers rented by NRC

Qualifications

  • Bachelor degree in Business Administration or equivalent
  • 1 to 2 years’ experience from working in the administration field
  • Previous experience from working in complex and volatile contexts
  • Fluent in English & Arabic both written and spoken
  • Proficiency in MS Office applications (word, excel, outlook, and powerpoint)

Personal qualities

  • Planning and delivering results
  • Handling insecure environments
  • Working with people
  • Coping with change
  • Communicating with impact and respect

Source:https://255041766.webcruiter.no/Main2/Recruit/Public/4133926669?language=EN&link_source_id=0


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