Administration Assistant

Norwegian Refugee Council, Beirut, Lebanon

Skill Required:, Business Development/ Resource Mobilization
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
20th February, 2020


Job Description

The Administration Assistant is responsible for performing clerical and administration duties and providing support to staff and visitors in daily offices/premises needs in line with NRC’s procedures and standards.

Duties and responsibilities

  • Assist in Administrative routines and implementation of procedures for main office and field offices when needed.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipate needed quantities and items; place and expedite orders; and verify receipt.
  • Order and dispatch prepaid lines for NRC Main office staff on monthly basis.
  • Coordinate the provision of telephone lines and necessary follow up (both mobiles and landlines).
  • Order new lines, cancel, transfer and initiate payments when due.
  • Ensure that all utility and running costs of the office and NRC premises are followed up, received and paid on timely manner.
  • Coordinate for accommodations and conferences as needed and follow up on payments and agreements.
  • Arrange for staff and visitors flight bookings and liaise with travel agencies companies for offers and confirmations.
  • Issue Purchase requisitions and orders for all administration related needs including printing, visibilities, kitchen supplies, office needs etc.
  • Prepare relevant Payment vouchers and follow up on payments
  • Assist in requesting quotations, receive offers and prepare bid comparisons for Administration related issues upon need.
  • Manage and organize the booking schedule of NRC Guesthouse and follow up on cleaning schedules and needs.
  • Follow up NRC offices and other NRC premises’ maintenance records and visits.
  • Perform any other administration related tasks requested by the Line manager or Head of Support.

Qualifications

  • Bachelor degree in Business Administration or equivalent
  • 1 to 2 year of experience from working in the administration field
  • Previous experience from working in complex and volatile contexts
  • Fluent in English and Arabic, both written and spoken
  • Proficient in MS Office applications (Word, Excel, Outlook, and PowerPoint)
  • Personal qualities
  • Working with people
  • Planning and delivering results
  • Communicating with impact and respect
  • Coping with Change
  • Handling insecure environment

Source:https://255041766.webcruiter.no/Main/Recruit/Public/4195636529?language=EN&link_source_id=0


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