Administration Associate

United Nations Office for Project Services

Kabul, Afghanistan

Experience: Above 10 years

Skill Required: HR and Admin

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us

We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).
At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.
Diversity

With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information

With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the people of Afghanistan through the delivery of projects and services that improve the lives of people in need. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency.  At present, UNOPS AFCO activities cover a range of sectors including humanitarian, basic human needs, cash for work, infrastructure, development, procurement and HR services. 

The functional objective of UNOPS AFCO is to contribute to improving the lives of girls, boys, men and women living in Afghanistan. The aim of UNOPS AFCO is to provide efficient and cost-effective implementation services on behalf of all our partners to support the humanitarian response and development of the country. UNOPS AFCO’s mission is to exceed the expectations of all stakeholders in the delivery of AFCO services, at all times, in all places, in all circumstances, in order to improve the lives of Afghans in need.

 Background Information

Under the guidance and direct supervision of the Director and Representative of Afghanistan Country Office (AFCO), the Administration Associate - Executive Assistant to the Director and Representative of AFCO ensures effective and efficient functioning of the Director and Representative’s office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. In addition s/he will provide administrative support to the Head of Programme (HoP) and Head of Support Services (HoSS). 

 Functional Responsibilities

Effective and Efficient Functioning of the Director and Representative’...

Education/Experience/Language requirements

Education

  • Completion of secondary school is required. 
  • First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.
  • In the absence of a degree, administrative certification is an asset.

Experience

  • Minimum of six years of relevant experience in providing general administrative support to senior level managers, events and conferences management and/or travel support in a reputable organization is required in national or international public or corporate organizations.
  • Experience in UN system organizations is desirable.
  • Proficiency in computers and office software packages (MS Office) and experience in handling web-based management systems is an asset.
  • Experience in using computers and standard software such as Google Workspace (formerly known as G Suite) is highly desirable.

Language 

  • Fluency in English, Dari and Pashto is required.
  • Knowledge of other UN languages (Arabic, Chinese, French, Russian or Spanish) is an advantage.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=24945#4