Administration & Finance Officer

United Nations Development Programme, Kathmandu, Nepal

Skill Required:, Finance and Accounts
Preferred Experience: 
5 years
Closing Date for Applications: 
22nd January, 2019


Job Description

Background

The UNDP Electoral Support Project has been providing advice, technical assistance and operational support to electoral processes in Nepal since 2008, including throughout the 2013 and 2017 elections. The project was extended to the end of 2019, primarily to consolidate its achievements, ensure sustainability, provide advice for ongoing electoral activities and to continue strengthening the capacity of the Election Commission of Nepal (ECN) and other stakeholders. The project is headed by an international Chief Technical Advisor and Project Manager (CTA) and includes a number of national specialists who cover specific areas of electoral support as well as assistant and support staff.

The Administrative and Finance Officer is responsible for supporting all aspects of project operations and management including financial and human resource management. She or he heads the seven-member team of assistant and support staff, guides and coordinates their work and is a member of the project management team.

The Administrative and Finance Officer reports directly to the CTA.

Duties and Responsibilities

  • Oversee all aspects of the project’s administrative and financial management;
  • Ensure the project’s full compliance with all UN and UNDP rules, regulations, operational policies and procedures;
  • Ensure effective and accurate financial resource management;
  • Assist CTA in providing necessary information to prepare annual and quarterly work plan and reports;
  • Prepare and consolidate the overall budget, monitor expenditure in accordance with UNDP’s financial rules and cost recovery policies and implement adequate internal control;
  • Prepare all necessary documentation for the project’s operations, including annual and quarterly work plans, procurement, human resources and audit plans, financial and delivery reports and maintain all administrative files of the project;
  • Oversee all aspects of the project’s procurement, contracting of consultants and services and management of grants;
  • Manage annual audit exercises, prepare audit follow-up action plans, and ensure that the action plan is implemented.
  • Manage the project’s assets, including inventory;
  • Prepare trial balance, bank reconciliation statements and status of fund on a monthly basis ensuring accuracy of the statements and books of accounts and prepare periodic Financial Reports;
  • Ensure that vehicle log books are systematically maintained by the Driver, vehicles are in proper condition and office supplies are well stocked and properly accounted;
  • Perform other related duties as required.

Competencies

  • Leadership: Ability to persuade others to follow

Level 4: Generates commitment, excitement and excellence in others

  • People Management: Ability to improve performance and satisfaction

Level 4: Models independent thinking and action

  • Delivery: Ability to get things done while exercising good judgement

Level 4: Meets goals and quality criteria for delivery of products or services

  • Communication: Ability to listen, adapt, persuade and transform

Level 4: Synthesizes information to communicate independent analysis

  • Innovation: Ability to make new and useful ideas work

Level 4: Adept with complex concepts and challenges convention purposefully

Technical/Functional

  • Operational Efficiency: Ability to identify and execute opportunities to improve operational efficiency

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Accounting: Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Trust Fund Management: Knowledge of managing trust funds including contributions, allocations, delivery analysis, projections and senior management advisory on emerging financial mechanisms.

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Human Resources Management: Knowledge of HR management issues and principles and the ability to apply them to strategic and/or practical situations

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Procurement: The ability to acquire goods, services or works from an outside external source

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Skills and Experience

Education: Completion of Master’s degree in Management, Business Administration or related field from a recognized university.

Experience:

  • A minimum of five years of progressively responsible experience in project administration and financial accounting is required.
  • Demonstrated experience of preparing audits to international standards is required.
  • Previous experience of supervising a team is required.
  • Previous work experience with UNDP or other United Nations agencies is desirable.
  • Prior experience of managing a multi-donor trust fund is desirable.
  • Prior experience of working in electoral assistance or similarly time-sensitive fields is desirable.
  • Good knowledge of UNDP operational policies and procedures is desirable.

Language requirment: Fluency in oral and written English and Nepali is required.

Others:

  • Good knowledge of office computer application such as Word, Excel and Powerpoint is required.
  • Knowledge of the UNDP Enterprise Management System (ATLAS) is desirable.

Source:https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=20379&hrs_jo_pst_seq=1&hrs_site_id=2


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