Administration Intern

UN Children's Fund, Harare, Zimbabwe

Skill Required:, Finance and AccountsProject/ Programme Management
Preferred Experience: 
Internship
Closing Date for Applications: 
6th May, 2019


Job Description

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life in its social, political, economic, civic and cultural dimensions her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society most disadvantaged citizens addressing inequity not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

And we never give up:

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply. Our workplace policies promote flexible work arrangements, to support all staff in maintaining a healthy life balance, both in and out of the office.

We are the first United Nations agency to be awarded the EDGE certification - the leading global standard for gender equality in the workplace.

UNICEF prides itself on fostering a multicultural and harmonious work environment, guaranteed by a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment and discrimination. All selected candidates will undergo rigorous reference and background checks.

How can you make a difference?

Rationale and context of the assignment:

The Administration Unit provides a range of administrative support to UNICEF office which includes but not limited to asset management, local and international travel, repairs and maintenance of premises, facilities, of vehicle fleet and its management, office security and organizing conferences and workshops. The office has a total workforce of 132 staff (international professionals and national staff).

This has rendered the Administration Unit understaffed in the immediate short term and unable to efficiently fulfill their mandate.

Administrative support is fundamental to the success of UNICEF operations and as such UNICEF Zimbabwe is looking to hire a paid intern for a period of 6 months to assist and support in the filling in the identified capacity gap.

Scope of work and objectives:

UNICEF Zimbabwe requires an enthusiastic, hard-working, determined Administrative Intern to ensure that administrative support is reliable, actionable and of a high standard and quality.

Under the guidance of Administrative Associate, the Intern will assist in the following tasks:

  • Collecting required administrative data.
  • Data entry and record management of administration data.
  • Compiling lists of local sources of procurement, contacts local vendors for price quotations, preparing summary of bids including information on price and conditions of offer.
  • Maintaining manual and automated procurement files and records; providing purchase information to receiving and inventory staff; maintains procurement supply and vendor reference.
  • Administering stationery and supplies log sheet.
  • Ordering business cards and stamps.
  • Reconciling utility bills – every end of month.
  • Drafting and managing the manual order register.
  • Management of the office boardrooms meetings calendar.
  • Placing catering requests.
  • Reconciling office water supplies.
  • Facilitating mobile phone recoveries.
  • Coordinating official handover and launch ceremonies.
  • Tagging of assets and related paperwork/filing for inventory management.
  • Preparing supporting documents for petty cash billings.
  • Attending to payment queries and proof of payment.
  • Other duties as assigned by Administrative Associate.

Duration: This will be a full time internship, the duration will be for 6 months from May 2nd – October 10, 2019 (full-time).

Conditions of Intern:

  • Health/Medical insurance: Intern is required to hold valid health/accident insurance. UNICEF accepts no responsibilities for costs arising from accidents and/or illness incurred during the internship whether on or off UNICEF premises.
  • Employment: There is no expectancy of employment at the end of the internship.
  • Visa: UNICEF is not responsible for obtaining any necessary visas.

Facilitation:

UNICEF will provide all necessary administrative and logistical support according to guidelines for supporting Interns.

To qualify as an advocate for every child you will have:

  • Current eligible undergraduate, graduate and post-graduate students in an Administrative / commercial discipline or equivalent. The candidate may also be a recent graduate in the last 2 years.
  • Effective communication and organization skills
  • Computer literate with e-mail, word processing and spreadsheet skills
  • Good interpersonal skills and ability to interact with multidisciplinary teams.
  • Good organizational skills
  • Experience working with youth organization in youth programming or youth engagement is an added advantage.

Source:https://www.unicef.org/about/employ/?job=521579


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