Administration Officer

World Vision , Arua, Uganda

Skill Required:, HR and Admin
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
7th November, 2020


Job Description

Purpose of the position:

To provide Administrative support for efficient and effective delivery of project activities under the EUTF SUPREME Program in line with existing WV strategy, policies and guidelines.

Major Responsibilities:

People & Service provider management:

  • To Supervise and monitor administrative activities of administration staff and Service Providers in EUTF SUPREME Programme Management.
  • Planning, Documentation and events support for SUPREME project
  • Identify key gaps in administration services and proposing measures to improve service delivery in the SUPREME project.
  • Plan and provide logistical support for SUPREME meetings and other forums such as workshops and learning events.
  • Provide management information for SUPREME project decision making through monthly report writing.
  • PMU Office and Field SUPREME team Accommodation Management
  • Develop and maintain internal and external cleanliness standards of the office premises to ensure a good working environment
  • Continuous improvement of the organizational image through ensuring proper office lay out and outlook
  • Maintain adequate stock of refreshments and cleaning supplies and materials, and monthly utility bills payment processing (electricity, water, telephone, security, repairs & maintenance) as per approved standards
  • Maintain office and residential key logs and ensures both office and residential premises are safe; secures office keys and allocates them to staff keeping copies of each set of keys.
  • Maintain SUPREME assets (including assets register) and ensure routine service of office machinery and assets.
  • Communication and relationships
  • Communication and dissemination of guidelines and framework agreements to consortium partners.
  • Manage the SUPREME staff mobile airtime benefit including up to date airtime loading, and payment of service providers.
  • Hotel reservations processing and management
  • Sourcing for quotations and processing requisitions for SUPREME staff and partners
  • Order placement in line with approved rates
  • Managing and coordinating service delivery between guests and the hotel
  • Payment processing in line with set standards

Qualifications: Education/Knowledge/Technical Skills and Experience

  • The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training.
  • A Bachelor’s degree in Business Administration, management sciences or related disciplines.
  • At least two years’ experience in implementing administration, logistics and supplies related activities preferably within an NGO setting.
  • Effective in written and verbal communication in English
  • Excellent interpersonal and problem solving skills
  • Must have good computer skills especially MS Word, excel, PowerPoint
  • Must have experience in customer care, contract management and out sourcing
  • Must be good in priority setting, multitasking and time management
  • Must have good report writing and feedback skills
  • Good advocacy and negotiation skills
  • A high level of integrity is required

Source:https://careers.wvi.org/jobs/uganda/administrationcorporate-services/administration-officer-supreme-programme-arua-uganda/15587


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