The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its four Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management and General Support Section (FMGSS) and the Seibersdorf Laboratories Services Section (SLSS). Among the five Sections, the Seibersdorf Laboratories Services Section (SLSS) provides site operation technical and administrative services to the work of the IAEA’s laboratories. SLSS services include facilities, technical, engineering, property and transport management, and site security through its management of the Seibersdorf Protective Force (SPF). The Section has a diverse complement of 35 staff, including technicians, drivers, procurement assistants and IT support. The armed SPF provides around-the-clock security for the site.
Reporting to the Head, Seibersdorf Laboratories Services Section, the Administrative and Budget Officer participates in development of budgetary requirements for site-wide shared costs (MOSC), laboratory operator specific costs (LOSC) and on-demand service costs (OND), keeps track of actual expenditures against the respective cost categories, advises on funds availability, monitors budget implementation and reports on budget performance through annual and quarterly reports. The Administrative and Budget Officer also provides essential support in administration of procurement and contracts management.
The Administrative and Budget Officer is: (1) an analyst, gathering information from stakeholders (SGAS, NA, MTBF, MTPS and AIPS) on related business needs and translating them into technical requirements; (2) a technical specialist in budgeting and finance, procurement policies, staff planning and managing contracts; (3) a focal point, working closely with the relevant staff of the Unit/Section/Division/Department on various administrative support activities such as invoicing accuracy and terms of payment, vendor performance, establishment and amendments of contracts.
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