Administrative Assistant

World Health Organization

Pemba, Mozambique

Experience: 5 to 10 Years

Skill Required: HR and Admin


The Mission of the WHO Health Emergencies Programme(The Programme) is to help countries, and to coordinate international action,to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.


  • Provide operational support for the day-to-day running of the sub-office in the areas of budget preparation and monitoring, financial transactions, transport planning, assets management, and office maintenance. Administer the E-Imprest. Ensure proper Implementation of financial procedures, systems and internal controls according to GSM instructions and WHO rules. Select and enter data from a variety of documents, ensure accuracy of calculations and attach necessary supporting invoices and receipts of payments and payment authorization;Process suppliers' invoices and monitor all payment requests, ensuring that all supporting documents (invoices, contracts, deeds of acceptance, among others) are attached and duly signed, stamped and in accordance with the delegation of authority, prior to any payment;Monitor unliquidated financial charges and ensure that purchase orders are closed on time;Follow up with the Global Service Centre (GSC) on all payments due to suppliers;Verifying financial transactions and reporting status, such as Direct Financial Cooperation (DFC) and Direct Implementation (DI) reports, as well as travel claims, to ensure accuracy and compliance with financial rules and regulations, and the Organization's manual and operating procedures;Organize the administrative preparation of internal and external meetings, including the preparation of business plans in GSM, letters of invitation, cost estimates and travel requests; assist in the preparation of documents; sending materials and liaising with participants and others involved;Perform any other duties that may be assigned by his/her supervisor.



  • Essential: A high school diploma
  • Desirable: A university degree in business administration, accounting, program management or humanities


  • Essential: Five Years of experience in the areas of Finance and Administration in an Agency of the UN System or/and recognized public or private institution.
  • Desirable: Experience in an Agency of United Nations system or other international or multilateral organization would be an advantage


  • Ability to plan, organize,coordinate and use inputs from multiple sources; an ability to express ideas clearly and concisely, both orally and in writing; An ability to conceptualize and perform tasks without much supervision; Ability to provide financial analysis reports using appropriate software; ability to interpret financial rules and regulations; and the ability to create and maintain effective working relationships with people of different nationalities and cultures.

Use of Language Skills

  • Essential: Intermediate knowledge of English.
  • Desirable: Beginners knowledge of Portuguese.