Administrative Assistant

United Nations Children's Fund, Brazil

Skill Required:, Project/ Programme Management
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
8th March, 2021

Job Description

The Office is responsible for the implementation of the  UNICEF Seal, the Platform of Urban Centers and Innovative Initiatives, which include institutional strengthening, training, technical follow-up, communication and social mobilization of state and municipal technical and managerial teams, mayors, adolescents and youths, non-governmental organizations, community organizations, and other groups and local leaderships, so that real and positive changes in the lives of children and adolescents in the municipalities of Maranhão can occur.

Due to the extensive workload in the administrative area, it is recommending the issuance of the Administrative Assistant individual contractor to perform reception and assist with administrative tasks.


Under the supervision of the Chief Field Office, perform reception and administrative functions.

Expected results: (measurable results)


  • High quality of administrative support provided to the office, considering cost effectiveness, rules and regulations.
  • Transportation, mailing, freight, couriers, pouch and similar services duly provided.
  • All necessary office supplies provided on time.
  • Meetings properly supported.
  • High revision and control of the quality of written materials.
  • Administrative files available, updated and under control.
  • Fully functioning office equipment and furniture.
  • Quality logistic support provided on time.

Key competences, technical background, and experience required Deadline

  • Completion of secondary education required. University courses in Business Administration or related fields is an asset.
  • 4 years of experience in business, administration or related field.
  • Experience in the organization of events, meetings and visits.
  • Excellent writing skills.
  • Sound level of judgment and decision making within parameters agreed with supervisor
  • Excellent level of Working with People competency.
  • Excellent level of Communication.
  • Basic knowledge in English.
  • Excellent knowledge in computer software such as Word, Excel, Power Point and internet.


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