Under the direct supervision of the Program Specialist and the UN WOMEN Program and Finance Associate, the volunteer will have the following roles and responsibilities:

• Provide administrative and logistical support for the implementation of the Programs following the rules and procedures of UN Women
• Carry out the administrative and logistical tasks necessary for the development of the activities foreseen in the project;
• Provide administrative support to contract management processes;
• Follow up on the administrative management of the Program in coordination with implementing partners;
• Support in the preparation of the Project Procurement Plan and support the processes of contracting the services and goods of the procurement plan, following the organization's rules and procedures;
• Maintain the inventory database of all Program assets and prepare the required financial reports;
• Organize maintenance and repair of assets when necessary;
• Maintain the project database and file system;
• Support in the preparation of financial reports, depending on the requirements of the project and the request of the project coordinator and the Associate of Programs and Finance.
• Provide administrative and logistical support in organizing conferences, workshops, stakeholder meetings and other project events.
• Support the organization, logistics and execution of conferences, workshops, meetings and project events ;
• Prepare documents for the organization of meetings and events including agenda, invitation letters, logistical note, guide for moderation and others;
• Support the processes of procurement of goods and services necessary for the execution of meetings and events of the project following the rules and procedures of the organization;
• Coordinate airline ticket reservations, travel expenses and follow up on the reimbursement of expenses of national and international participants in accordance with the rules and procedures of UN Women;
• Record meeting minutes and other required program documentation as needed;
• Any other task assigned by your supervisor.
• Support the financial management required for the implementation of the Program following the rules and procedures of UN Women
• Support the formulation of the program budget;
• Carry out the financial and accounting tasks required by the project;
• Prepare all supporting documentation for payment requests;
• Support timely financial control, monitoring, and financial reporting according to funder requirements;
• Monitor the expenditure of donor funds and other program expenditures and disbursements;
• Coordinate the management of payments;
• Prepare statistical financial graphs, tables and reports obtaining data from various sources of financing;
• Carry out administrative and financial procedures in the integrated system of UN Women (Atlas);
• Provide administrative support necessary for effective knowledge management and information exchange.

Qualifications / Requirements

Required degree level: Bachelor degree or equivalent

Education - Additional Comments:

• Studies at the bachelor's level in economics, financial, administrative, commercial engineering or other related or pure sciences.
• Diploma or specialty in project management or other related. (Desirable

Experience remark:

• Minimum professional experience of 3 years in the Project Area
• Minimum experience of 2 years in the area of ​​administration and finance

Language skills:

• Spanish (Mandatory), Level - Fluent.

Source:https://www.unv.org/calls/BOLR000675-8923