Under the supervision of the Administrative Associate, the Administrative Assistant is responsible for executing a broad variety of standardized administrative tasks for the respective section(s) requiring thorough knowledge of UNICEF administrative procedures, processes and policies, and ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.
Assists staff members and their dependents by processing requests for visas, identity cards, drivers’ licenses and other necessary personnel-related documents, in accordance with the requirements of the United Nations and the country of the duty station. Maintains facts on living conditions and special entitlements.
Drafts routine correspondence, Note Verbale, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures.
Assist programme and operations sections in providing / hiring administrative services and stationery needed for internal and external meetings / conferences.
Ensure the creation of all Purchase Requisitions, Purchase Orders, Contracts and Asset numbers for property, plant, and equipment (PP&E). items for the office.
Maintains updates and transmits the inventory records of non-expendable equipment.
In close collaboration with finance unit and travel Assistant ensure the follow up of all open items in SAP-VISION for suppliers and service providers.
Performs other duties, as required.
To qualify as an advocate for every child you will have…
The following minimum requirements:
Education: Completion of secondary School. Technical and/or university courses in administration, accounting and/or finance is desirable.
For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years.
Work Experience: At least Four years progressive experience in administrative, accounting and/or finance work.
Developing country work experience and/or familiarity with emergency.
Language: Fluency in French and intermediate English is required.
