Administrative assistant

United Nations Volunteers, Tegucigalpa, Honduras

Skill Required:, Finance and AccountsHR and Admin
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
23rd September, 2021

Job Description

Description of task

Within the framework of the delegated authority and under the supervision of the Chief Technical Advisor or his designated representative , the UN Volunteer will perform the following tasks:

  • Review of documentation for the issuance of contracts and / or amendments;
  • Data entry into the database for the issuance of new contracts and / or amendments;
  • Review and send requests for new suppliers and / or modifications to existing suppliers to the corresponding unit;
  • Sending information on new bank accounts and modifications of existing ones to the Finance Unit;
  • Scan contracts and contract amendments and send them electronically to field staff;
  • Keep physical and digital files (SharePoint) in order and complete;
  • Provide administrative and financial support to the actions programmed for the different components of the project in strict adherence to UNDP procedures.
  • Organize logistical and administrative aspects for holding meetings, workshops, seminars and others;
  • Support processes for the acquisition of services and goods of the project, framed in UNDP policies;
  • Prepare and follow up on requisitions and payment requirements;
  • Availability of making trips to the interior of the country in accordance with the requirements of the project;
  • Any other activity that is within their powers or is required or assigned by the supervisor.

Qualifications / Requirements

Required degree level

  • Bachelor degree or equivalent

Educational additional comments

  • Bachelor of Business Administration, Economics, Finance or related.

Required experience

  • 24 Months

Experience remark

  • Minimum of 2 years of experience in administrative and financial aspects in international cooperation projects, working with international organizations.

Language skills

  • English (Mandatory), Level - Working Knowledge


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