This position is based in New York and is located in the Human Resources Unit within the Business Support Section (BSS) of the United Nations Joint Staff Pension Fund-Pension Administration. The incumbent reports to the Human Resources Officer.
Responsibilities:
Review and organize Human Resources (HR) cloud files and documents.
Assist in recruitment processes, such as drafting vacancies and technical assessment.
Support in organizing interviews and meetings for Inspira processes.
Assist in drafting correspondence, reference verifications and tracking of selection processes.
Review of HR documentation and relevant data to ascertain conformity with pre-established criteria.
Ensure that documents submitted for processing electronically are retrieved and processed in time.
Maintain HR files, update staff telephone directory, rules, regulations, administrative instructions and other related documentation.
Assist in updating Organizational chart and staffing table.
Prepare statistical tables and standard HR reports.
Assist with the collection and analysis of data as well as preparation of data presentations and reports for inforation sharing, responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web pages or brochures.
Assist the Chief of Section with administrative support tasks.
Perform other related administrative duties, as required.
Education:
High school diploma or equivalent is required.
Work Experience:
A minimum of five (5) years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or related area is required.
The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.
Working experience using Microsoft Office 365 or related applications, including advance knowledge of Excel, is required.
One year or more of experience in data and trend analytics and reporting is required.
Experience in using talent management systems, in building job opening, screening candidate etc., is required.
Knowledge in Enterprise Resources Planning (ERP) systems, such as Umoja or equivalent, is desirable
Relevant working experience in a pension institution is desirable.
Languages:
English and French are the working languages of the United Nations Secretariat.
For the post advertised, fluency in oral and written English is required.
Knowledge of another official United Nations language is an advantage.
