The Project “Making the Yangambi Biosphere Reserve a Scientific Center of Excellence on Biodiversity and Climate”, referred to as YANGAMBI POLE of EXCELLENCE, is implemented by UNESCO.
Under the general authority of the head of the Kinshasa office and the direct supervision of the project coordinator and the Principal Administrator of the office;
The incumbent is notably called upon to perform the following functions:
Assist in the coordination and implementation of the activities of the YANGAMBI POLE d'EXCELLENCE project “and ensure the drafting, revision and editing of correspondence and any other document related to the project; prepare internal communications and responses to inquiries in English and French; scan, save and distribute mail; ensure regular contact with the administrative heads of partner agencies and UNESCO field offices, sectors and central services; prepare informal English/French translations; and ensure constant monitoring of the above-mentioned tasks;
Assist in the organization of meetings, conferences, workshops and other events related to the above projects; arrange for meeting facilities and materials, arrange for travel; prepare correspondence and collate documents for participants and organize the distribution of project communication materials and prepare event information for posting on websites;
Assist in the preparation of draft contracts and purchase orders; enter contract details using automated financial management systems (FABS/DUO/SISTER); ensure their follow-up if necessary; check compliance of deliverables and prepare payment requests; organize missions by preparing mission requests and travel and accommodation arrangements in accordance with UNESCO rules;
Track financial settlement of all expenses and report to Program Manager.
Assist in the preparation of financial reports, as required
Provide any other assistance to the Project Coordinator, Field Project Manager or Program Specialist as required
Required Qualifications
Education
Secondary education. Good general knowledge.
Professional experience
A minimum of three (3) to five (5) years of experience, including relevant experience in general administrative functions
Know-how and skills
Strong command of computer applications such as MS Word, Excel, PowerPoint and data management software.
Good organizational skills with an emphasis on quality, efficiency and the ability to work under pressure and to tight deadlines.
The ability to work in a team.
Flexibility to adapt to working hours and priorities.
Discretion and ability to deal effectively and tactfully with people from different cultural backgrounds.
Languages
Excellent knowledge of French and good knowledge of English.
