Administrative Assistant (GS-4), Education Section

UN Children's Fund, New York, United States

Skill Required:, Finance and AccountsProject/ Programme Management
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
12th January, 2018

Job Description

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations, and governments.

For every child, Education

Through the2018-2021 Strategic Plan, UNICEF’s work in education prioritizes equity – supporting all children regardless of their circumstances to have equal opportunities in education and learning – helping children secure basic skills such as literacy and numeracy and a wider range of skills. This includes paying particular attention to early learning, girls’ education, education for children with disabilities, as well as education in emergencies and post-crisis contexts. Working with a broad range of partners, UNICEF also focuses efforts on innovations and strengthened education systems, including improved generation of data and evidence for ongoing quality improvements.

How can you make a difference?

Provide office management and administrative support

  • Support effective administration of meeting and events organized as necessary.
  • Support monitoring and follow up on personnel-related matters of staff; support planning and budgeting for staff members.
  • Coordinate the development of the section’s quarterly travel plan or similar tool as requested.
  • Support office accommodation, movement/installation of office furniture and equipment; procure computer hardware/software as recommended byIT Services and Support (ITSS)and approved by the Section Chief.

Support financial and budget management

  • Verify and process payment requests in accordance with established guidelines; ensures that programme results, activities and coding are in line with annual work plans (AWPs), making amendments and alterations as necessary.
  • Monitor the Management, Advocacy and Partnerships (MAP) team commitment, expenditures and liquidation of funds in accordance with the corporate procedures and timelines; take necessary action to ensure optimum use of funds.
  • Support development of a budget for the team; provide advice to management and ensure that budget estimates and allocations are in compliance with budget guidelines.

Support knowledge management and capacity building

  • Gather and share information as needed in support of improving the processes and daily operations of the section.
  • Accountable for proper maintenance of office records and reference files activities related to the work of the administrative unit.

To qualify as a champion for every child, the candidate must have

  • Completion of Secondary Education (i.e. High School Diploma) is a minimum requirement.
  • A minimum of four (4) years of progressively responsible work experience in an administrative capacity is required.
  • Working knowledge of UNICEF programme policies and administrative and financial procedures is desirable.
  • Passing the GGST Exam (Global General Service Test) or UN ASAT in English is required.
  • Non-US candidates must be in possession of an existing US G4 visa or be a US permanent resident/citizen.
  • Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset

For every Child, you demonstrate: Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. To view our competency framework, please click here.UNICEF is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds to apply.RemarksThis is a project funded post with funds available for one (1) year with a possibility of an extension.


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