Administrative Associate

UN Children's Fund, Nairobi, Kenya

Skill Required:, Project/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
20th August, 2018

Job Description

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, an advocate:

The Administration Unit of the Kenya Country Office is a common support centre for administrative services including protocol for both Regional Office and the Kenya Country Office. In Nairobi, some administrative services have been delegated to the Host Country Services of UNON but others, including protocol related are still handled directly by the Administration Unit.

The position will report to the P3 Administrative Specialist, heading Administration unit under the overall supervision and guidance of the Chief of Operations.

How can you make a difference?

  • Liaise with the relevant Host Country Government entities (Ministry of Foreign Affairs and/or Protocol unit) for troubleshooting of any protocol related matters.
  • Assist staff members and their recognized dependents in processing and following up their requests for visas, resident permits and diplomatic identification as well as other necessary related documents in accordance with the requirement of the United Nations and the Host Country.
  • Make hotel reservations for new International staff members, UNICEF visitors, consultants on duty travel and/or participants to regional meetings organized in Nairobi
  • Manage Airport Protocol Operations; facilitate airport lounge bookings including meeting and greeting both at JKIA and Wilson airports in support of departure and arrival of Senior Staff.
  • Arrange airport transfers of high-level officials and UNICEF visitors such as donors and support to expedite customs and immigration procedures as necessary
  • Working closely with Advocacy and Partnership team, assist in processing relevant clearance and entry permits for filming equipment for visiting crews
  • Process annual requests for airport passes for senior staff.

To qualify as an advocate for every child you will have:

Completion of an A-level certificate and graduate education is compulsory. Training in travel and related matters is an asset.

Six years of relevant experience in similar field of work.

Fluency in English and local language is required. Knowledge of another official UN language is an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The technical competencies required for this post are

  • Relating and Networking
  • Persuading and Influencing
  • Adapting and Responding to Change

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.


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